1.0 FTE Payroll Benefits Specialist
Description
Position/PCN: Payroll Benefits Specialist at Payroll Department, Matsu Borough School District Administrative Building
Position FTE: 1.0 FTE
Pay Grade: 10
Starting Wage: $21.92
Days Per Year: 260
Specific job responsibilities relevant for this position include: Under the direction of the Payroll Supervisor, coordinates activities and processes associated with payroll accounting and all related benefits to ensure efficiency and accuracy.
Distinguishing Characteristics: Must have a high level of accuracy and ability to work under stressful situations. Must have a thorough knowledge of benefit and payroll issues in order to problem solve troublesome areas and administer employee benefits.
| Duty No. | Essential Duties | Frequency | Band/Grade | ||||
| 1 | Responds to payroll related questions in a timely and cordial manner. Supports all department inquiries with the highest standards of customer services. | Daily | B2 | ||||
| 2 | Types administrative letters, correspondence, and reports; maintains appropriate filing systems according to established procedures. | Daily | A1 | ||||
| 3 | Complies with established internal control standards to ensure system and procedural integrity. | Daily | B2 | ||||
| 4 | Process required vendor payments and reconciliation as assigned. Complies with all payment deadlines to avoid costly penalties. | Daily | B2 | ||||
| 5 | Supports various aspects of the payroll process in accordance with Federal, State Laws, and policy procedures. | Daily | B2 | ||||
| 6 | Assist with reporting employee status changes and verification of service requests to the State. | As Needed | B3 | ||||
| 7 | Point of contact for benefit related inquires. Must be familiar with plan documents and applicable Federal and State laws. | As Needed | B2 | ||||
| 8 | Prepare and develop communication and educational materials regarding available benefits. | As Needed | B3 | ||||
| 9 | Help develop and maintain procedures to administer employee benefits and retirement programs. | As Needed | B3 | ||||
| 10 | Compile and analyze benefit related reports on a regular basis. | Weekly | B3 | ||||
| 11 | Assist with coordinating and setting up the annual Employee Benefit Fair. | As Needed | B2 | ||||
| 12 | Calculate health insurance premiums and maintain related reference documents and tables. | As Needed | B3 | ||||
| 13 | Work with employees and administrators to solve and mediate problems with benefit programs. | As Needed | B2 | ||||
| 14 | Assist with the open enrollment process for applicable benefits. | As Needed | B2 | ||||
| 15 | Provide assistance and backup as needed to other payroll staff. Perform other duties as assigned. | As Required | B3 |
Knowledge:
Skills (position requirements at entry): Typing 40 wpm. Must be proficient with Microsoft products including Word and Excel.
Training and Experience (position requirements at entry): A. A. or B. A. degree preferred. Previous education, training, work or life experience which provides reasonable evidence of the successful performance of the tasks listed. Such evidence may include working knowledge (1-3 years) of payroll functions and employee benefits.
Licensing Requirements (position requirements at entry): A valid Alaska Driver's License.
Physical Requirements: Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
Applications and/or Transfer Requests must be received in the Human Resources office by 4:30PM on the closing date.