1031 Exchange Coordinator

Division: Commercial

Department: 1031 Exchange

Reports to: Director of Specialty Deposits

Status: Non-Exempt / Non-Officer

Grade: 8

Actual compensation within the pay range will be determined based on factors including, but not limited to, skills, prior relevant experience, and specific work location.

Location: Braintree, MA

Purpose/Objective:

Manages and tracks all aspects of section 1031 exchanges from client in-take to creation of documents and coordination of closings. Interacts with clients and their representatives as well as internal bank colleagues to efficiently and accurately set-up, manage and close exchange transactions.

Key Accountabilities:

• Prepare accurate exchange documents from templates and from previous versions.
• Revise exchange documents and be able to accurately track change
• Communicate by phone, email and in writing with clients, their representatives (attorney) and other parties involved in the transaction to collect information, provide information, obtain signature pages and send document
• Timely and accurate organization and maintenance of electronic and paper fil
• Prepare invoices and track invoice payments and receivable
• Accurately enter information in the transaction database.
• Monitor key exchange deadline
• Obtain customer CIP information including tax ID numbers and organizational documents.
• Develop an understanding of basic requirements of 1031 exchange
• Coordinates meetings, travel, events and trade show
• Manages executive calenda
• Perform certain office manager related duties including ordering supplies and scheduling and maintaining the conference room.
• Providing administrative support to lending staff

Education:

• Associate’s degree or equivalent experience

Experience:

• 3- 5 years of experience in a fast-paced banking, legal or administrative support environment

Skills & Knowledge:

• Excellent organizational skills and attention to detail in a fast-paced environment is required
• Excellent written and telephone communication skill
• High degree of proficiency with Microsoft Word and Microsoft Outlook
• Familiarity with and ability to function within a MS Access database
• Excellent proofreading and analytical skills
• Proficiency with Adobe Acrobat X Pro
• Proficiency with Windows XP Operating System, including opening and saving of shared documents on a network computer
• Demonstrated ability to communicate professionally and courteously
• Ability to simultaneously work on multiple tasks

Beacon Bank is an Equal Opportunity Employer - all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. If you would like to contact us regarding the accessibility of our website, need assistance completing the application process, or would like to request alternative methods of applying, please contact us at [email protected].