Accounting Payroll Specialist

POSITION SUMMARY:

This position is responsible for bi-weekly payroll processing (and supplemental as required) and creating journal entries for all related payroll transactions including Paid Time Off (PTO), unemployment, and worker’s compensation accruals in accordance with GAAP. Responsibilities include reconciling of assigned general ledger accounts, and cross training for accounts payable (A/P), accounts receivable (A/R), purchasing and assigned duties for the daily deposit. Compiles various spreadsheets for reconciliation to general ledger and for operational analysis. Applies analytical skills to payroll data. Using automated accounting programs, spreadsheets and applications, individual will be responsible for preparing payroll related reports for local, state, and federal agencies; and balancing and paying all deductions, benefits and taxes in an accurate and timely manner.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Uses critical thinking and problem-solving for payroll and accounting discrepancies.
• Processes payroll including reviewing employee time sheets and leave entries.
• Prepares and submits Federal and State payroll reports.
• Documents financial and payroll transactions by entering account information per GAAP and other State and Federal regulations.
• Prepares accrual entries related to payroll in the general ledger.
• Ensures financial and payroll records are maintained in compliance with approved policies and procedures.
• Cross training and back-up for A/P, A/R and Purchasing.
• Prepares asset, liability, and capital account entries by compiling and analyzing account information.
• Prepares and analyzes account reconciliations.
• Participates in internal auditing activities.
• Maintains employee and vendor system files.
• Balances general ledger files for posting including PR, A/P, A/R and Purchasing.
• Assists employees with questions and concerns related to payroll processing.
• Maintains strictest confidentiality by following all HIPAA and other privacy guidelines.
• Creates and maintains work papers for analysis, tracking and auditing.
• Establishes and monitors the implementation and maintenance of accounting control procedures.

SUPPORTING DUTIES AND RESPONSIBILITIES:

• Coordinates and maintains accounting storage files.
• Assists in filing, data entry, research, and analysis as assigned.
• Assists Human Resources in completing reports, assignments, and other duties as needed.
• Assists on special projects and preparation of audit schedule prorating, analytical, and reconciliation to the general ledger.
• Assists Accounting Supervisor with monthly allocations and reconciliation.
• Researches applicable laws and regulations regarding payroll, taxes for non-profits and the health care industry in order to provide recommendations to management ensuring compliance.