Accounting Specialist II

JOB TITLE: ACCOUNTING SPECIALIST II

EMPLOYEE STATUS: At Will, Non-Exempt, Full Time

AGENCY: Central Valley Training Center, Inc.

SUPERVISES: N/A

REPORTS TO: Chief Financial Officer

STARTING SALARY: $27.54/hr

BENEFITS: Medical, Dental, Vision, and Life Insurance, 401k, Paid Vacation, Sick Leave, and Holidays.

STATEMENT OF THE JOB

Under the supervision of the Chief Financial Officer, the Accounting Specialist II is responsible for purchasing, accounts payable, billing, accounts receivable, payroll functions, banking, financial and dashboard reporting. Interface with various electronic systems and ensure quality control. The Accounting Specialist represents the organization in all interactions with customers. This position shall maintain a required status as an approved driver and as a confidential employee. Complies with CVTC Inc. policies and procedures and demonstrates appropriate Employee Standards of Conduct.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Purchase for company sites including janitorial, program and office supplies and equipment.
• Analyze invoices and credit memorandums to ensure appropriate pricing and quantities. Contact vendors/directors regarding errors in invoices, partial or duplicate shipments, prices, and substitutions.
• Track due dates and ensure that all vendor invoices and periodic payments such as rents and leases are paid on a timely basis. Verify accounting codes and obtain necessary approvals. Approve standard invoices. Prepare 1099’s.
• Record and reimburse petty cash, Costco and budget checks expended by sites.
• Maintain contract files including leases and notifies Chief Financial Officer and Chief Executive Officer prior to action being necessary (change payment, end of term, etc.)
• Track due dates and publish annual schedule of all taxes and governmental fees. Pay taxes on a timely basis using the payment method required by the government.
• Track expiration dates for vendor certificate of liability insurance. Ensure all are updated/received timely.
• Collect and review consumer attendance information from all sites; generate attendance-based billing to various agencies, individuals and school districts on a monthly basis. Audit and submit billing. Calculate purchase orders, POS and ISA’s and track payments against vendor documents.
• Generate monthly consumer contract billing. Audit and submit billing.
• Process all accounts receivable. Record all income in electronic system. Follow up on any discrepancies and unbilled revenue.
• Audit and enter all payroll data into the electronic payroll system; maintain quality control of electronic payroll system; interface with vendor regularly to ensure the integrity of the payroll system. Maintain all payroll documents in confidential filing system. Ensure payments are made according to wage and hour laws.
• Maintain site petty cash.
• Confirm credit card transactions are valid. Prepare bank deposits. Transfer funds between CVTC accounts. Complete bank reconciliations.
• Enter journal entries, upload files, review and format financial reports for Directors and Executives.
• Maintain dashboard folder, performance indicators and board reports.
• Enter information into the computer to prepare checks, invoices, correspondence, receipts, or other documents.
• Prepare documents for annual audits.
• Schedules maintenance for facilities, vehicles, and company equipment.
• Compile, sort, audit and verify accuracy of data.
• Maintain an organized, professional office environment.
• Maintain an organized filing system for all files related to the accounting department.
• Keep supervisor up to date on all accounting issues.
• Perform other duties as assigned.