Accounts Payable Agent

Accounts Payable Processing

• Review, validate, and process vendor invoices accurately and timely.
• Match invoices to supporting documentation and company systems.
• Reconcile vendor statements and investigate outstanding items.
• Research and resolve invoice discrepancies, billing disputes, and payment issues.
• Prepare payment requests and ensure compliance with company approval requirements.
• Maintain accurate vendor records and documentation.

Vendor & Internal Customer Support

• Respond to vendor inquiries regarding payment status and invoice issues.
• Build and maintain strong relationships with carriers, vendors, and service providers.
• Communicate effectively with Operations and Accounting teams to resolve billing concerns.
• Escalate at-risk or past-due items when appropriate.

Accounting & Compliance

• Support month-end close activities, including accruals and reconciliations.
• Maintain detailed documentation and audit-ready records.
• Ensure compliance with company policies, internal controls, and accounting procedures.
• Identify opportunities for process improvement and increased efficiency.

Additional Duties

• Assist with reporting, special projects, and ad hoc analysis.
• Support the Accounting team during periods of high volume.
• Participate in continuous improvement initiatives.

Required

• High school diploma or equivalent.
• 1+ years of Accounts Payable, Accounting, Finance, or related experience.
• Strong attention to detail and organizational skills.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Ability to prioritize multiple tasks and meet deadlines.
• Strong written and verbal communication skills.
• Ability to work independently and within a team environment.
• Strong analytical and problem-solving abilities.

Preferred

• Associate or Bachelor's degree in Accounting, Finance, Business, or related field.
• Transportation, logistics, or freight forwarding experience.
• Experience with invoice processing, reconciliations, and vendor management.

What We're Looking For

• Sense of urgency and strong follow-through.
• Reliability and accountability.
• Customer-service mindset.
• Curiosity and willingness to learn.
• Ability to adapt to changing priorities.
• Strong integrity and attention to detail.
• Positive attitude and collaborative approach.