Accounts Payable Associate

Position Summary

The Accounts Payable Associate will assist the Finance/Accounting Department with its day-to-day activities.

Essential Functions and Responsibilities

Perform accounting and clerical functions to support the accounting personnel
Assist with obtaining purchase order and invoice approvals
Review invoices against purchase orders for accuracy and follow up if necessary
Accurate and timely coding and processing of vendor invoices
Follow up with vendors regarding discrepancies with vendor invoices
Maintain vendor files thoroughly and accurately
Perform monthly vendor statement reconciliations
Assist with month-end close: monthly recurring transactions, accruals, etc.
Assist with internal and external audit requests
Assist with any ad-hoc requests

Competencies

Strong attention to detail
Ability to think strategically and tactically (detail-oriented)
Strong collaborative and influencing skills and ability to work well in a crossfunctional,

matrixed environment

Analytical and problem-solving skills
Strong written and oral communication skills
Ability to multi-task team is essential
Flexible and able to adapt to company growth and evolving responsibilities

Qualifications

High School graduate or equivalent
1-3 years of related accounting clerical duties
Accounting majors or graduates preferred
Relevant IT skills (able to work with NetSuite and Excel)

Quality Requirements

Build Quality into all aspects of your work by maintaining compliance to all quality requirements.
Ensure compliance to all FDA and Worldwide Quality & Compliance regulations (As applicable to the job function).
Attend all required Quality & Compliance training at the specified interval.

Working Environment

Must have the ability to work in a team-oriented environment and with clients
Must be able to work during the weekend, holidays and as required by the company
May be exposed to infectious diseases transmittable through human blood, tissues, or bodily fluids and are expected to utilize universal precautions with all human specimens
Must utilize proper personal protective equipment (PPE) when handling all human specimens, gases, corrosive chemicals, and liquid nitrogen
Must be able to handle the standard/moderate noise of the manufacturing facility.
This role operates within a professional office environment of a manufacturing operations plant. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. Seating is mixed and includes open space seating, cubicle, and office space.

Physical Requirements

The physical demands described here represent those that must be met by an employee to perform the essential functions of the job successfully.

This role is sedentary. An individual may occasionally exert up to 50 pounds of force or a negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects. Sedentary entails sitting most of the time but may involve walking or standing for brief periods.
Must be capable of moving, sitting, stretching, stooping, reaching with hands and arms, and have vision sufficient to read materials.
Must be capable of using hands and fingers to operate a computer and other office productivity machinery such as copy machine, printer, and calculator.
Must have the ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in person, and on the telephone.

Disclaimer

The above information in this description is intended to describe the general nature and level of work performed. It does not contain nor is it intended to be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. Duties, responsibilities, and activities may change at any time with or without notice.