Accounts Payable Associate

TPS Group Holdings, a family of brands including The Paper Store, Uncharted and Gifts & More, is all about transforming daily routines into joyful escapes that inspire and surprise. Our mission is to connect with every customer through carefully chosen products, immersive shopping experiences, and service that goes the extra mile creating a space that sparks joy with every visit.

Position Overview: The Accounts Payable Associate is responsible for processing and paying bills in an efficient & timely manner. Using various software tools this position verifies, reconciles, and pays all vendor invoices, employee expense reports, and corporate credit card bills.

What You’ll Do

• Perform high-volume three-way matching of purchase orders, merchandise invoices, and receipts, researching and resolving discrepancies prior to payment
• Process merchandise invoices accurately and within established payment terms
• Process non-inventory expenses and review invoices for appropriate documentation and GL coding
• Route invoices to budget owners for approval using Vision360
• Review and audit expense reports in Certify prior to uploading them into Microsoft Great Plains
• Reconcile vendor statements and research and correct discrepancies
• Provide exceptional service and communication to merchandise vendors
• Verify new and amended vendor banking information as needed
• Partner with Accounting, Finance, Buying, and other internal departments to resolve invoice and receiving issues
• Assist with month-end, year-end Accounts Payable processes, and audits
• Identify opportunities to standardize and improve Accounts Payable processes
• Work comfortably across multiple technology platforms
• Utilize Excel, including pivot tables and VLOOKUP functions

Who You Are

• 2+ years of Accounts Payable experience within a retail, wholesale or manufacturing environment strongly preferred
• Hands-on experience performing three-way matching of purchase orders, invoices, and merchandise receipts.
• Experience working with merchandise/vendor invoices and purchase-order-based AP
• Strong understanding of invoice discrepancies, vendor statement reconciliation, and payment processing
• Knowledge of month-end close procedures
• Strong attention to detail and ability to manage a high volume of transactions and deadlines
• Strong written and verbal communication skills when working with vendors and internal partners
• Proficiency in Microsoft Excel, including pivot tables and VLOOKUP
• Experience with Microsoft Great Plains, Aptos, Vision360, and/or Certify is a plus
• Comfortable learning and working across multiple financial and technology platforms
• Able to work independently while collaborating effectively with a broader Accounting and Finance team
• This role may be based at our Corporate Office in Acton, MA or considered for remote work for candidates with direct retail Accounts Payable experience and significant hands-on three-way match experience. Remote candidates must be able to work effectively with our Accounting, Finance, Buying, and vendor partners in a high-volume, fast-paced retail environment.

TPS Group Holdings is an equal-opportunity employer and considers all qualified applicants for employment without regard to race, color, national origin, religion, sex, disability, age, veteran status, or any other classification protected by state, local or federal law.

This range reflects what the company reasonably expects to pay for this position at this location at the time of this posting