Accounts Payable Data Entry Specialist

Accounts Payable Data Entry Specialist

Job Description

The Accounts Payable Data Entry Specialist supports a Shared Services Accounting team with high-volume invoice processing and general accounts payable functions for an equipment services business. This role focuses on accurate and efficient data entry, invoice research, vendor statement review, and vendor maintenance in a highly digital, production-based environment. The successful candidate brings strong attention to detail, prior accounts payable experience or strong entry-level accounting education, and a basic understanding of accounting principles while working with PDF invoices, Outlook, Teams, Excel, and ERP systems.

Responsibilities

• Process a high volume of accounts payable invoices, typically 100150 invoices per day, with a strong focus on accuracy and timeliness.
• Enter invoice data into the accounts payable system, ensuring all information is complete, correct, and aligned with company policies and procedures.
• Handle both purchase order (PO) and non-purchase order (Non-PO) invoice processing, following established workflows and approval requirements.
• Apply basic accounting knowledge, including debits, credits, and credit memos, when reviewing and posting invoices and transactions.
• Conduct invoice research and discrepancy resolution by investigating variances, missing information, and billing issues and working with internal stakeholders and vendors to resolve them.
• Perform vendor statement reviews to reconcile statements with recorded invoices and payments, identifying and correcting any discrepancies.
• Execute 3-way matching for applicable invoices by verifying alignment between purchase orders, receiving documents, and vendor invoices.
• Maintain accurate vendor records, including setting up new vendors, updating existing vendor information, and ensuring compliance with internal controls.
• Manage email correspondence with branches and other internal departments to obtain approvals, clarify invoice details, and support timely processing.
• Operate effectively in a high-volume, production-based processing environment, meeting daily and weekly processing targets and service-level expectations.
• Support branches across the United States by providing responsive accounts payable services and resolving invoice and payment inquiries.
• Utilize digital tools and systems, including PDF invoices, Outlook, Teams, Excel, and ERP platforms, to complete daily accounts payable tasks.
• Work independently while maintaining strong organizational practices to prioritize workload, manage multiple tasks, and meet deadlines.
• Contribute immediately to critical business needs by ensuring vendors are paid accurately and on time and by supporting overall Shared Services Accounting operations.

Essential Skills

• 3+ years of accounts payable experience preferred, or strong entry-level accounting graduates with relevant education and internship or practical exposure.
• Demonstrated experience processing high volumes of invoices in a production-based environment, including handling 100150 invoices daily.
• Hands-on experience with invoice entry and data entry in an accounts payable or similar accounting function.
• Proficiency in PO and Non-PO invoice processing, with an understanding of related workflows and approvals.
• Basic accounting knowledge, including understanding debits, credits, and credit memos and how they apply to accounts payable transactions.
• Familiarity with 3-way matching processes involving purchase orders, receiving documents, and vendor invoices.
• Strong attention to detail and accuracy in data entry, reconciliation, and documentation.
• Strong organizational skills with the ability to prioritize tasks, manage a high workload, and meet deadlines.
• Effective written and verbal communication skills for interacting with branches, internal departments, and vendors via email and other channels.
• Ability to work independently and maintain consistent performance in a high-volume, production-based environment.
• Comfort working in a fully digital accounts payable setting using PDF invoices, email, collaboration tools, spreadsheets, and ERP systems.

Additional Skills & Qualifications

• Accounting degree preferred but not required; an associate degree in accounting or a related field is beneficial.
• Experience with large ERP systems, with specific exposure to e-Emphasys considered a plus.
• Prior experience in a Shared Services Accounting environment is advantageous.
• Strong clerical skills, including organization of documents, records management, and systematic follow-up on outstanding items.
• Ability to collaborate effectively with a leadership team and peers in a structured, process-driven environment.
• Interest in gaining exposure to global organizational operations and multi-branch support across the United States.
• Motivation to contribute immediately to critical business needs and continuously improve processes and workflows.

Work Environment

This role is fully onsite in Shady Grove, PA, within a Shared Services Accounting environment that supports branches across the United States. The position follows a flexible daytime schedule, with typical hours of either 7:00 AM to 4:00 PM or 8:00 AM to 5:00 PM.

Job Type & Location

This is a Contract position based out of Shady Grove, PA.

Pay and Benefits

The pay range for this position is $23.00 - $24.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract position based out of Shady Grove, PA.

Application Deadline

This position is anticipated to close on Oct 27, 2026.

Workplace Type

This is a fully onsite position in Shady Grove,PA.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.