Accounts Payable Generalist

Title: Accounts Payable Generalists

Classification: 12 Month position

Job Description: Support the CSBO in managing district accounts payable, expenditures, financial records, budgets, and grant funds while ensuring accuracy, compliance, and timely processing.

Reports to: Chief School Business Official/Superintendent

Qualifications:

• Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred; relevant experience may be considered.
• Experience in accounts payable, accounting, bookkeeping, or financial administration preferred.
• School district or governmental accounting experience is a plus.
• Knowledge of basic accounting, accounts payable, purchasing procedures, and internal controls.
• Proficiency with accounting systems, Microsoft Office, and Excel.
• Strong organizational skills and attention to detail.
• Ability to maintain accurate and confidential records.
• Ability to prioritize responsibilities, meet deadlines, and work independently and collaboratively.

Essential Duties and Responsibilities:

• Process invoices, purchase orders, payment requests, and other accounts payable transactions.
• Verify invoices for accuracy, approval, supporting documentation, account coding, and funding source.
• Maintain accurate vendor records and resolve invoice, payment, and account discrepancies.
• Monitor outstanding invoices and ensure timely payment.
• Maintain organized accounts payable records and supporting documentation.
• Monitor district and grant expenditures to ensure proper coding and allowable use of funds.
• Assist administrators and directors with budget, expenditure, and funding questions.
• Assist with reconciliations, monthly and year-end closing, financial reports, and audit preparation.
• Provide financial records and documentation to the CSBO, auditors, and other authorized personnel.
• Identify and communicate financial or procedural concerns to the CSBO.

Physical Demands:

• Sitting for long periods of time; light lifting; working on the computer for extended periods of time

Disclaimer:
This is not necessarily an all-inclusive list of job-related responsibilities, duties, skills, efforts, requirements or working conditions. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned.