Accounts Payable Specialist

Job Description

● Review, verify, record, and report supplier and vendor invoices in the ERP system, ensuring compliance with purchase orders, goods/service receipt documents, and required approvals.

● Verify the accuracy of invoices, identify duplicate entries, missing documentation, and discrepancies, and coordinate with relevant departments to resolve any issues.

● Prepare and record return invoices and price difference invoices in the accounting system.

● Prepare payment schedules and bank payment instructions in accordance with company procedures, cash flow plans, and payment terms, and execute payments following the necessary approvals.

● Record bank transactions, credit card statements, and cash transactions in the accounting system, reconcile them with supporting documentation, and prepare related reports.

● Regularly review supplier accounts and outstanding balances, perform periodic account reconciliations, investigate discrepancies, and report findings.

● Monitor upcoming and overdue payments, prepare accounts payable aging reports, and support payment planning activities.

● Prepare, monitor, and record expense accruals related to future accounting periods.

● Calculate and record expense provisions in accordance with the accrual accounting principle and coordinate with relevant departments to ensure accurate reconciliations.

● Perform month-end closing procedures, including the review and reconciliation of expenses, accruals, provisions, and supplier accounts.

● Review VAT, withholding tax, tax exemptions, and invoice compliance in accordance with applicable tax regulations and company procedures.

● Ensure that all accounting transactions comply with company policies, internal control procedures, and authorization and approval processes.

● Support internal and external audit processes by preparing the necessary documentation, reconciliations, and financial reports.

● Prepare periodic financial reports related to Accounts Payable (AP) operations and present them to the relevant management team.

● Support the daily operations of the Finance and Accounting Department and maintain effective coordination with other departments.

Qualifications

● Bachelor’s degree in Business Administration, Economics, Finance, Accounting, or a related field.

● Previous experience in the Finance or Accounting Department of an international hotel chain or a corporate organization is preferred.

● Strong knowledge of the Turkish Uniform Chart of Accounts and general accounting principles.

● Knowledge and experience in Accounts Payable (AP), vendor account management, and payment processes.

● Experience in departmental expense tracking, expense accruals, and provision entries.

● Familiarity with purchase orders, invoice verification, and payment approval procedures.

● Experience in banking transactions, payment planning, and bank reconciliations.

● Knowledge of supplier account reconciliations and financial reporting processes.

● Proficiency in ERP systems and Microsoft Office applications, particularly Excel.

● Knowledge of tax regulations, VAT, withholding tax, and invoicing procedures.

● Good command of English is preferred.

● Strong analytical thinking, problem-solving, and organizational skills.

● Detail-oriented, accurate, well-organized, and results-driven approach to work.

● Excellent communication skills and the ability to coordinate effectively across departments.

● Strong teamwork skills, a sense of responsibility, and the ability to work efficiently in a fast-paced environment.

● Commitment to confidentiality, professional ethics, and high standards of integrity.

● Strong focus on accuracy, time management, and reporting discipline in financial operations.

Join Our Team

At InterContinental Grand Ankara, we are looking forward to meeting qualified Accounts Payable Specialist candidates who are eager to join our Finance Department and contribute to the efficient, accurate, and internationally compliant management of our financial operations.

We welcome applications from motivated professionals who are committed to maintaining high financial standards and supporting operational excellence in the hospitality industry.