Accounts Receivable Supervisor

This is a hybrid capacity position that requires both onsite presence and remote work.

Overview:

The Accounts Receivable Supervisor is responsible for all aspects of the accounts receivable function associated with the IDA’s contract billings. The Supervisor ensures accurate receivable records and supports the Corporate Controller in preparation of financial reports related to the accounts receivable function.

Primary Responsibilities:

Billing and Invoicing :

• Manages the full-cycle invoicing process for all contract types (CPFF, FFP, and T&M), including preparing invoices and contract-specific supplemental reports.
• Verifies that system-generated invoices apply indirect cost loading and fee recognition.
• Oversees electronic invoice submission through customer invoicing systems and the collection of amounts billed.
• Establishes and maintains consistent billing standards, processes, and templates for Accounts Receivable staff, and drafts and updates procedures as needed.
• Prepares and approves all credit memos and voided invoices.

Collections and Cash Application:

• Monitors receivable balances and lead collection activities for contracts.
• Ensures cash receipts are accurately and promptly matched to invoices.
• Works with the Contracts Manager and Project Control to issue final invoices before contract closeout deadlines, and provides research and guidance as needed.

Reconciliation and Reporting:

• Identifies differences between IDA and customer records, and prepares reconciliations of cumulative billings and payments received.
• Reports monthly on Unbilled Receivable balances and explains timing differences between billing and revenue recognition.
• Prepares the monthly invoicing status report and reviews it with management.
• Participates in the financial close and prepares reconciliations for assigned general ledger accounts related to accounts receivable.

Leadership:

• Supervises, trains, and develops Accounts Receivable staff, and assigns and reviews their work.
• Performs other duties as assigned.
  

Minimum Qualifications:

• Bachelor's degree in Accounting or a related field preferred, and five years of experience in government contract billing and collections.
• Experience with Deltek Costpoint, WAWF, VIPERS, and IPP.
• Working knowledge of GAAP revenue recognition and FAR cost principles for cost allowability.
• Proficiency in Microsoft Office, particularly Excel.
• Strong written and verbal communication skills.
• Ability to work effectively in a team environment, manage multiple projects, and adapt to shifting priorities.
• Successful completion of a criminal background check, and ability to obtain and maintain necessary security clearances.
• U.S. citizenship required.

Why work at IDA?

IDA, as a non-profit, is uniquely positioned to answer the most challenging U.S. security and science questions with objective and rigorous analysis leveraging extraordinary scientific, technical, and analytic expertise. This position is located in Alexandria, VA, just outside Washington, D.C.

IDA offers the following benefits and resources to their employees:

• Comprehensive benefits including diverse health insurance options, generous 10% contribution to retirement, maternity/paternity leave, 20 days paid time off, and relocation assistance.

• Mission-oriented work at a non-profit that supports and protects our warfighters

• Eligibility for Public Service Loan Forgiveness (PSFL) due to IDA's non-profit status.

• Professional development including tuition reimbursement, internal and external trainings, and funding for researcher-pitched projects and publications.

• A strong employee and corporate work-life balance, including options for flex time.

• A brand-new facility located in Alexandria’s high-tech corridor in Potomac Yard; and close proximity to local dining and shopping.

• Easy access to Potomac Yard Metro stop and Potomac Yard DASH bus stop. Employer contributes $315/month (IRS max) to commuter benefits.

Compensation:

We support transparency, equity, and fairness in our compensation program and provide a reasonable estimate of the salary range based on data-driven market analysis for each position. While it is not typical for an individual to be hired at or near the top of the range, a reasonable estimate of the salary range for this role is $91,415 - $146,264. Individual salary within this range will be commensurate with the incumbent’s experience, unique skills and qualifications, and other relevant factors.