Administration Services Department Administrative Assistant
Description
JOB DESCRIPTION: The AS Department Administrative Assistant is responsible for supporting in the Department daily administrative works. S/he ensures sound implementation of clerical and administration activities and ensures efficient management of the department’s executive operations.
JOB RESPONSIBILITIES
- Support the Department Manager related to weekly, monthly and quarterly reports, and other management-related documentations preparation;
- Become the key support between the Department’s units and the Department Manager;
- Process internal and external correspondence;
Manage and accomplish daily administrative and clerical functions such as appointments, procurement, file and record maintenance, executive travel plans, and other arrangements as needed;
Maintain database and generate schedules or requested reports and forms related to departmental activities, meetings and requests;
Manage the logistics of meetings and departmental committees;
Develop and process all incoming and outgoing correspondence for the department;
Prepare nomenclature of the confidential documents;
Participate in monthly and annual audit of the confidential documents according to the set procedures;
Translate documents from English into Russian, Armenian and vice versa, as well as interpret upon need;
To be responsible for weekly, monthly and quarterly reports, (to be submitted to CC) and other management-related documentations preparation.
REQUIRED QUALIFICATIONS
Bachelor’s degree;
1 year of work experience in relevant sphere;
Knowledge of administrative and clerical work principles;
Good knowledge of data processing;
Excellent knowledge of Armenian, Russian and English languages;
Excellent computer literacy: Lotus,1C, ITSM (mandatory);
Effective organizational, interpersonal and time management skills;
Ethical behavior;
Effective communication skills;
Ability to work under pressure;
Customer Focus;
Teamwork and cooperation;
Problem solving.