Administrative Assistant
Description
The pay listed is the salary range for this position. Any specific offer will vary based on the successful applicant’s education, experience, skills, abilities, geographic location, and alignment with market data. You may be eligible to participate in a Company incentive or bonus program
Benefits: ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit
Benefits | Staff & Management
Administrative & Operational Support
Manages all daily, weekly, and monthly site-level administrative tasks that support the Site Manager and operational delivery.
Coordinates roster updates, shift patterns, and attendance records to ensure accuracy and alignment with contractual staffing requirements.
Prepares standard operating documents, checklists, and compliance submissions required for audits and monthly operating reviews.
Organizes and maintains the mailroom including receiving, sorting, and sending of incoming and outgoing mail
Maintains organized digital and physical records supporting safety, HR, operations, training, and payroll compliance.
Hours Tracking, Payroll Input & Financial Accuracy
Completes accurate Epay inputs including hours, PTO, shift changes, cross-site support, and retro adjustments in line with ABM policy.
Ensures correct Epay Sub usage and supports documentation for shift swaps, additional shifts, and cross-support labor.
Performs weekly validation of hours, rostered vs delivered hours, OT exceptions, and correct labor code utilization.
Recruitment, Onboarding & Talent Support
Acts as the site-level liaison for Talent Acquisition, ensuring smooth candidate flow, interview scheduling, offer processing, and Day 1 readiness.
Supports early-stage onboarding including I-9 coordination, site orientation preparation, badge activation, and uniform allocation.
Maintains applicant status logs, onboarding checklists, and supports site hiring plans.
Communication & Coordination
Serves as the administrative point of contact for Site Managers, ensuring smooth coordination across ABM teams (TA, HR, Payroll, Finance, BIT).
Maintains strong relationships with site POC stakeholders during administrative interactions while representing ABM professionalism and consistency.
Process Improvement
Identifies opportunities to streamline administrative tasks through standardization, templates, and process improvement
Provides feedback from site-level execution to central teams to refine tools and improve usability for the field.
Other duties as assigned
Job duties may be modified at any time to support operational needs, compliance requirements, or account-wide initiative
High school diploma or GED required; associate’s degree or administrative certification preferred.
Minimum 1–2 years of similar administrative or operational support experience; experience in facilities management, logistics, distribution environments preferred.
Strong proficiency in Microsoft Excel, Outlook, Teams, and data entry systems.
Ability to interpret and accurately manage hours, payroll inputs, and staffing schedules.
Excellent verbal and written communication skills in English.
Strong organizational skills and ability to manage multiple deadlines simultaneously.
High attention to detail with the ability to produce accurate, consistent reporting.
Ability to work collaboratively with Site Managers, Shift Leads, HR, TA, and central operations teams.
Must be proactive, reliable, and capable of working with minimal supervision.
Strong interpersonal skills and the ability to work effectively within a diverse workforce.