Administrative Assistant
Description
For more than a century, Burgess & Niple has helped communities strengthen the infrastructure that supports everyday life. Our teams combine technical expertise with a commitment to improving quality of life, safety and sustainability. At B&N, that legacy shapes meaningful careers. You will collaborate on projects that make a difference, grow alongside experienced teams and contribute to work that has lasting impact.
Join our team as an Administrative Assistant and play a key role in keeping our office running smoothly and efficiently. You'll support staff and leadership across a broad range of administrative functions, from managing travel and event coordination to preparing documents and supporting new hire onboarding. This is an ideal role for someone who is organized, resourceful, and takes pride in providing reliable support that allows the rest of the team to focus on delivering great work for our clients.
What You’ll Do
- Assists staff with administrative tasks for project work and ensure accurate deliverables
- Coordinate travel, catering, vehicle service, reservations and other event arrangements
- Order and maintain inventory of office supplies to support daily operations
- Prepare and edit documents in Microsoft Word and Excel as needed
- Handle routine issues independently and documents actions needed
- Process incoming and outgoing mail, packages, and office orders
- Support new hire orientation and assist with processing basic onboarding forms
- Maintain cleanliness and organization of shared work areas, including the copy room and kitchen
Skills & Qualifications
- High school diploma or GED
- Minimum 5 years’ experience as Executive or Administrative Assistant preferred
- Currently holds or has the ability to obtain Notary Public within 1 month of being hired
- Proficient with Microsoft Office Suite, Adobe Suite and/or Bluebeam
- Excellent communication skills, both verbal and written, with strong organizational skills
- Adaptable and self-motivated with an entrepreneurial mindset as well as a proactive approach to problem solving
Learn More
To learn more about B&N, our culture and what we offer, visit:
Burgess & Niple is an Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, age, national origin, disability status, marital status, sexual orientation, protected veteran status or any other characteristic protected by law. Click here to view our Equal Employment Opportunity & Affirmative Action Policy Statement.
Notice to Recruiting Agencies
Burgess & Niple partners with external recruiting firms on a limited, as-needed basis. These relationships are coordinated through our Human Resources (HR) team. Recruiting firms may submit candidates only through an active, approved agreement with Burgess & Niple HR. Resumes submitted without such an agreement, including those sent directly to hiring managers or employees, will be considered unsolicited and ineligible for placement fees. Click here
Skills
As published by greenhouse · 10 questions
Basics
First Name, Last Name, Email, Phone, Resume/CV, Cover Letter, Location
Short answers (3)
- Preferred First Name optional
- LinkedIn Profile optional
- If so, list their relationship to you and their name.
Pick from a list (7)
- You affirm that you do not require now or in the future sponsorship from Burgess & Niple for an immigration-related employment benefit. (Sponsorship for immigration-related employment benefits include, but are not limited to, H1B visa petition, employer offer letter for TN status, Form I-485 Supplement J for job portability, I-983 training plan for STEM OPT, or any other employer’s completion of forms or correspondence to USCIS or any other U.S. governmental agencies, or Designated School Officials on your behalf for employment authorization or immigration processing purposes.)
- Are you willing to relocate for this position?
- Have you ever worked for Burgess & Niple?
- Do you have a valid drivers license with a good driving record?
- This role may require travel. Please indicate your availability for work-related travel
- Do you have any relatives who currently work at B&N?
- I hereby certify that all the facts set forth are true and complete to the best of my knowledge. Any incorrect statements I make during the application process will be considered grounds for removal from consideration for this position or dismissal if I am hired by Burgess & Niple.