Administrative Assistant

​JAMAICA CIVIL AVIATION AUTHORITY

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a Statutory Body and portfolio entity of the

Ministry of Energy, Transport & Telecommunications

invites applications from suitably qualified people for the following vacant position:

ADMINISTRATIVE ASSISTANT

(OFFICE OF THE DIRECTOR GENERAL)

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JOB SUMMARY

The incumbent is responsible for supporting and coordinating administrative activities within the Office of the Director General to include the Board Secretariat and Data Protection Unit.

DUTIES & RESPONSIBILITIES:

• Coordinating activities related to meetings of the Board of Directors
• Attend and take Minutes of Meetings
• Prepare letters and memoranda from general instructions received
• Conduct research activities, assist in the preparation of reports and other technical documents and ensure that these are submitted on a timely basis.
• Liaise with Agencies of the Aviation Industry to assist in making agreements with them.
• Keep abreast of issues concerning the organization that may appear in the local newspaper and communicate with concerned parties when necessary.
• Review State Letters and highlight salient points requiring immediate action and draft responses in a timely fashion.
• Assist in organizing conferences and seminars being hosted by the Authority.

QUALIFICATIONS & EXPERIENCE

• B.Sc. Degree in Public Administration, Management Studies or equivalent, from a reputable institution.
• At least three (3) years experience at an Administrative level.

KEY TECHNICAL COMPETENCIES REQUIRED:

• Sound knowledge of local and international Civil Aviation Regulations
• Sound knowledge of Management principles and practices
• Sound knowledge of International Air Transport Regulations and latest developments in the field.

KEY NON-TECHNICAL COMPETENCIES REQUIRED:

• Excellent interpersonal skills
• Excellent communication skills
• Well-developed analytical skills
• Ability to act on own initiative
• Strong organizational and time management skills
• Strong problem-solving skills

Applicants who satisfy the job requirements should submit electronic applications by November 20, 2026, using the online portal.

Cover Letters should be addressed to:

DIRECTOR GENERAL

JAMAICA CIVIL AVIATION AUTHORITY

4 WINCHESTER ROAD

KINGSTON 10

We thank all applicants for their interest. However, only shortlisted candidates will be contacted.

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Publication Date: October 30, 2026