Administrative Assistant - Office for Schools

Job Summary

The Administrative Assistant assists in the general operations of the Office for Schools (OFS), as well as supports the Superintendent and Associate Superintendents of Schools. The Office for Schools serves 43 Catholic elementary schools and 6 Catholic high schools with an enrollment of nearly 15,000 students in the Diocese throughout San Diego and Imperial Counties of California.

Requirements / Qualifications

Education & Experience:

- Minimum three years’ experience with administrative and office procedures preferred
- Demonstrated experience with Microsoft Office 365 (Word, Excel, Outlook)
- Demonstrated experience with Google Workspace (google docs, sheets, forms, etc.)
- Other technical skills: Adobe, Canva

Knowledge & Skills
- Excellent written and verbal communication skills
- Excellent people skills and professional demeanor
- Be a self-starter; professional; well organized; detail oriented; able to perform multiple tasks
simultaneously; possess a strong work ethic; punctual
- Must be able to maintain confidentiality
- Familiarity with the organizational structure and practices of the Roman Catholic Church and its
schools
- Registrations: Driver’s license preferred, as this position does require travel to diocesan sites
during special events.
- Bilingual in Spanish is preferred but not required

Comments and Other Information

Physical Demands:

While performing the duties of this job the employee is regularly required to remain in an office at a
computer workstation and access information from a computer and use a telephone. The employee is
required to be mobile to, from, and within the office, as well as maneuver throughout the Pastoral Center
facility to attend and assist with meetings, briefings, and other work-related events. The employee may be
required to conduct trips to, from, and within various city and county-wide locations to attend meetings or
events. The employee must occasionally lift and/or move up to 35 pounds.
The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions.
Please note this position description is not designed to cover or contain a comprehensive listing of
activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities
and activities may change at any time with or without notice.