Administrative Assistant Senior - N3

Standard Job Description

Provides high-level secretarial and administrative support to senior leaders and teams, ensuring seamless execution of mission-critical programs within the Lockheed Martin Space System Company. Serves as a key operational liaison, coordinating complex schedules, travel, events, and documentation with minimal supervision and a focus on resiliency and efficiency.

• Manage calendars for COOLR program leaders and schedule meetings.
• Support with the travel booking and expense reports primarily for the COOLR Leaders in accordance with policy guidelines
• Process consolidated COOLR Weekly activity reports for flowing up or down
• Support with the COOLR staffing and personnel support
• Handle any facility related activities related to COOLR
• Attend Weekly COOLR Program level meetings
• Help coordinating and finalizing the COOLR Program Management Review (PMR) and all hands meeting chart packages
• Assist in tracking project schedules for COOLR leaders
• Global Communication and Navigation (GCN) Line of Business activity management
• Create, edit, and format presentations, spreadsheets, and correspondence using Word, PowerPoint, Excel, and Outlook
• Maintain strict discretion regarding confidential and sensitive information
• Lead or support COOLR project coordination initiatives independently, executing tasks with limited guidance

The information below reflects the standard job description for this position:​

Performs a variety of secretarial and administrative duties for assigned supervisor/manager or senior staff member. Performs normal office functions such as setting up and maintaining alphabetical, numerical and/or subject files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail. May take and transcribe dictation; uses personal computers and standard desktop software to compose reports, correspondence, and memorandums; reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures. May provide guidance and direction, as needed, to lower-level secretaries and other clerical employees.

Basic Qualifications

• Active Secret security clearance
• 2+ years of administrative support experience, preferably within a government or contractor environment (Lockheed Martin experience strongly preferred)
• Degree from an accredited college
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and travel/expense management systems
• Demonstrated project coordination ability and capacity to work independently with minimal supervision

Desired Skills

• Ability to handle confidential and sensitive information with discretion
• Ability to multi-task and complete assignments accurately and on time.
• Self-Motivated and willing to help
• Ability to learn new systems
• Proficient in AI prompting as it applies to this position and practice​