Administrative Assistant Sr - N3

Standard Job Description

Performs a variety of secretarial and administrative duties for assigned supervisor/manager or senior staff member. Performs normal office functions such as setting up and maintaining alphabetical, numerical and/or subject files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail. May take and transcribe dictation; uses personal computers and standard desktop software to compose reports, correspondence, and memorandums; reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures. May provide guidance and direction, as needed, to lower-level secretaries and other clerical employees.

Basic Qualifications

Experience as an Administrative Assistant with 2+ year’s experience in support of an executive level office.

Proficient with Microsoft Office - Microsoft Word, Power Point, Outlook, Excel. Must be able to create, edit, and manipulate all major applications.

Experience arranging international/domestic travel and expense reporting.

Experience managing multiple outlook calendars and email for leaders.

Desired Skills

• Executive admin support of a Director or VP a plus.

* Must possess excellent interpersonal skills, and the ability to work well with all levels of staff, as well as external contacts including high levels of Company/Government personnel.

• Proficient with Travel/Expense reporting tools and reconciling expense reports; familiarization with Concur Travel/Expense Reporting system.

• Experience working with sensitive information, a high level of confidentiality is required.

• Detail oriented with ability to multi-task in a fast-paced, changing environment.

• Advanced experience in Microsoft Office applications such as PowerPoint, Word, Excel, and Access.

• High level of organizational and prioritization skills.