Administrative Specialist (AS) - Naples, FL

Physicians Regional Healthcare System's three Naples hospitals provide quality care to the Naples and the greater Southwest Florida community with the objective of offering more options and improved access to healthcare for all citizens and visitors.

Our three Naples hospitals and more than 300 physicians are recognized within their fields, offering advanced medical care in more than 45 specialties and subspecialties, including programs in cardiology, vascular disease, digestive diseases, research, orthopaedic care, spine care, neurosurgery and women's services.

Physicians Regional - Collier Boulevard and Physicians Regional - Pine Ridge have 24-hour emergency care.

Physicians Regional - Collier Boulevard, Physicians Regional - Pine Ridge and Physicians Regional - North are conveniently located near where you live and work.

Job Summary

The Administrative Specialist is an entry-level position specifically designed as part of the hospital's administrative leadership track, offering comprehensive exposure to hospital operations and administration. Supporting the Hospital Chief Executive Officer (CEO), this role is critical in advancing organizational objectives while equipping the incumbent with the skills and experience needed to progress within the leadership track. The Administrative Specialist actively contributes to operational, financial, and public relations initiatives while fostering collaborative relationships with medical staff, community stakeholders, and internal teams.

Essential Functions

• Develops a comprehensive understanding of hospital operations, internal processes, and the hospital’s role within the broader community healthcare landscape.
• Represents the hospital at community events, fundraisers, and economic development initiatives, promoting the hospital’s mission and values.
• Assists with operational projects, ensuring timely completion and alignment with organizational objectives.
• Conducts financial analysis and prepares reports to support budgeting and strategic decision-making processes.
• Collaborates on public relations initiatives to enhance the hospital’s visibility, reputation, and community engagement.
• Builds and maintains effective relationships with medical staff to ensure alignment with hospital operations and strategic goals.
• Participates in leadership meetings and contributes to discussions on strategic planning and hospital initiatives.
• Completes additional administrative and project-based tasks as assigned by the CEO or other senior leaders.
• Performs other duties as assigned.
• Maintains regular and reliable attendance.
• Complies with all policies and standards.

Qualifications

• Master's Degree in Business Administration, Healthcare Administration, or related field required
• 4-6 years of progressive experience in closely related field required
• 1-2 years of experience in healthcare operations with responsibility for multiple departments or service lines preferred

Knowledge, Skills and Abilities

• Strong leadership, organizational, and communication skills.
• Ability to collaborate with interdisciplinary teams and manage cross-functional relationships.
• Foster a positive work environment that promotes teamwork, professionalism, and continuous improvement.
• Communicate effectively with leadership, team members, and stakeholders.
• Ability to work effectively with others, delegate responsibilities, and independently manage tasks while meeting established deadlines.
• Problem-solving and critical thinking skills.
• In depth knowledge of industry best practices and regulatory compliance (if applicable).
• Strong organizational and time management skills.
• Proficiency with Google and Microsoft platforms, healthcare software systems, and data analysis tools.