Anticipated - Confidential Administrative Assistant for Business and Curriculum Offices

Dover Public Schools is a progressive, culturally diverse school district in Morris County serving approximately 3,000 students, Pre-K through grade 12. The Business and Curriculum Offices are currently accepting applications for the position of Confidential Administrative Assistant for Business and Curriculum Offices.

Qualifications:

• Minimum of an Associate's Degree required. Comparable work experience may be considered to substitute for the degree requirement.
• Have documented and proven prior experience working in a similar position.
• Demonstrate strong communication skills both orally and written.
• Excellent editing and proofreading skills with strong attention to details.
• Possess the ability to work effectively and efficiently alone, and cooperatively with other personnel.
• Demonstrate proficiency in the use of district technology platforms (Microsoft Office, Google Suite, etc.).
• Exhibits strong math computation skills and number sense.
• Compliance with all statutory regulations for securing public school employment is required.
• Hold a valid driver's license.
• Meet such alternatives to the above qualifications as the Superintendent may find appropriate and acceptable.

Reports to: School Business Administrator, Chief Academic Officer, and Administrator of Student Performance and Strategic Planning

Job Responsibilities (Including but not limited to):

• Prepare confidential timelines, documents, and reports for large-scale initiatives (ex. contract negotiations).
• Schedule appointments and meetings; handle telephone calls; route mail and confidential documents.
• Complete in a timely fashion, all records and reports as required by law and regulation or requested by his/her immediate supervisor.
• Prepare and review monthly meeting agendas (ex. Board meetings, committee meetings)
• Enter and manage purchase requisitions; maintain and reconcile scholarship accounts; and oversee petty cash in accordance with district procedures.
• Process facility use requests and coordinate approvals in alignment with district procedures.
• Support and monitor workers' compensation and student accident claims, ensuring timely follow-up, communication, and accurate recordkeeping.
• Enter and manage purchase requisitions for supervisor, field trip, and professional development accounts; follow up on purchase orders and communicate status updates with district supervisors and staff.
• Process field trip and professional development requests and prepare all required documentation for Board of Education agenda submission.
• Track and maintain timelines for grant submissions, ensuring all required documentation is completed accurately and submitted on time.
• Compile, prepare, and upload monthly reports into NJ Homeroom in compliance with state requirements.

Compensation:

$60,000 -$65,000

Benefits
Full-time employees are eligible for medical and dental benefits.
Sick, personal, vacation, family illness and bereavement day allotments are included.

Application Procedure:

Applications are being accepted online through Applitrack until the position is filled. In addition to completing all sections of the application, please upload a copy of your cover letter, resume, and any certifications.

Dover Public Schools is an Equal Opportunity / Affirmative Action Employer, and all qualified applicants are encouraged to apply.