Assistant Groups & Event Manager

#### Company Description In Zürich we offer you two exciting places to work: the 25hours Hotel Zürich West and Langstrasse. Both hotels tell their own story - as do our colleagues. Our ambience is multicultural, our philosophy is unconventional. We are a young team and love our first-name culture mixed with a good upbringing. Six meeting rooms, two restaurants, a bar - versatile possibilities to organize parties and events in the house. You make sure that all event rooms are sold and that every event runs smoothly. **COME AS YOU ARE AND SHOW WHAT YOU CAN...** **... in a 4 day week.** Enjoy 3 days off every week and the opportunity to make your free time more flexible. #### Job Description **How does your working day looks like ...** - You’ll look after our event guests – working closely with your team from early morning until late - You’ll coordinate events with all internal departments and ensure that everyone has all the necessary information - You’ll be responsible for translating menus and various event and sales documents (German/English) - You will be responsible for all group enquiries for 8 rooms or more - You will be responsible for preparing quotations, contracts and invoices - You will prepare forecasts, reports and sales analyses - You will attend internal meetings - You will act as the point of contact for the team in the manager’s absence - You will draw up training and rota schedules - You will actively maintain customer relationships and support sales activities - You will ensure compliance with hotel standards and quality assurance in the events department - You will enter bookings into the system, draw up rooming lists and prepare everything for a seamless check-in and stay - You conduct customer meetings on site and follow these up with telephone discussions. - You organise tours of the premises for event and corporate clients - You prepare for each shift and ensure that everything is tidied up afterwards - You keep a clear overview, even when every room in the hotel is booked out and things are getting hectic #### Qualifications **Your personality counts more than your CV...** - You have professional experience in a similar role and are a passionate host - You are an open and communicative person who isn’t afraid to stand your ground when necessary - You enjoy working with people and inspiring them - You are passionate about good food and drink and enjoy discovering new concepts - You bring not only your skills but also your personality to the role - You are fluent in German and English #### Additional Information **What`s in it for you...** - After successfully completing your probation period you have the opportunity to switch to a 4-day workweek - Stay up to 10 nights per year free of charge at our 25hours hotels - As part of Ennismore, benefit from generous discounts at our bars, restaurants, and hotels worldwide - You’ll have the freedom to bring in your own ideas and experiment creatively - Enjoy attractive offers from our many cooperation partners - Be part of our colorful staff parties and vibrant tribe spirit