Assistant Manager- Parts Logistics Billings AR/AP

About GLOVIS America Inc.
GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customer's products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies.
Summary
The Assistant Manager- Parts Logistics (Billings) position will be responsible for supporting, planning, organizing, evaluating, and reporting all activities associated to Parts Distribution billing matters. The main responsibility will be timely invoicing for both AP and AR along with other tasks including daily monitoring, analyzing relevant data, formulating reports, developing presentations, supporting with selecting and managing carrier, prepare network optimization studies, develop and monitor annual business plan and KPIs.

Compensation
$85,000- $100,000 yearly salary range. (Subject to Compensation Study Upon Candidate Selection)
Responsibilities

Assist with departmental projects such as system development and project implementation and any other job assigned- Prepare project status reports, profitability reports, executive summaries and presentations as needed - Develop recommendations and prepare necessary approval documents for management in Operations and Finance- Provide customer with KPI reporting as requested- Prepare and distribute daily and weekly KPI reports; On-time, claims and exceptions- Assist develop, issue, maintain and analyze RFQ responses from carriers/service providers as needed- Participate software development and/or system improvements as related to parts distribution- Maintain open dialogue with other department to coordinate activities and improve performance and productivitySupport and review daily operations, performance reports, and take appropriate action to resolve, including root cause and minimizing risk- Manage financial and operational aspects of the business including AR / AP invoicing, aging, credit memos, etc.- Prepare analysis, projections and forecasts as they relate to Parts Distribution- Collect historical data, and research/consider trends (from an internet source or target company’s internal systems) to develop a reasonable forecast- Monitor daily operations as related to Parts Distribution (may require daily communication with carriers and customers, directly investigations to verify and resolve customer complaint)
Monitor, report and resolve daily billing activities and prepare monthly forecast and accruals as needed, Monitor collections and payments (AR/AP)- Formulate project reports as requested by Finance and/or Operations departments- Prepare analysis, projections and forecasts as they relate to Parts Distribution- Assist with all business activities with EDI and manual invoicing- Prepare month end updates, invoices, and monthly accruals- Develop recommendations and prepare necessary approval documents for management in Operations and FinanceEffectively communicate with Management of on business, current statuses, and issues and resolutions to provide better customer service, and any other assignments related to department- Assist develop KPI to measure the effectiveness of the carriers/service providers- Assist develop, issue, maintain and analyze RFQ responses from carriers/service providers as needed- Provide customer with KPI reporting as requested

Benefits of working at GLOVIS America Inc.

Medical Insurance
Vision Insurance
Dental Insurance
Health Care & Dependent Care Flexible Spending Accounts (FSA)
Basic Life and AD&D as well as Short-Term & Long-Term Disability
Paid Vacation, 14 Holidays, and Sick leave
Hospital and Critical Illness Insurance
Wellness Program and Gym Reimbursement*
401(k) with Generous Matching
Referral Bonuses*
Auto Allowance*
Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities*
Discretionary Bonuses*
Tuition Reimbursement*

All benefits pursuant to Company policy
Skills

Excellent written and verbal communication skills

Problem solving and communication skills, critical thinker

Advanced PC skills: Microsoft Excel, Word, PowerPoint and database management

Must possess necessary interpersonal skills to effectively communicate with different departments along with current customers

Strong teamwork, multitasking, and time management skills
SAP Experience

Education & Experience

Bachelor Degree Required
6-9 Years of Billings (AR/AP), Invoicing, Logistics, Transportation, Business Development, or SCM Experience Required
Hazmat Training CFR49 Certification Preferred

GLOVIS America does not provide employment-based visa sponsorship or immigration support for this position, either now or in the future. Applicants must be legally authorized to work in the United States without requiring GLOVIS America to sponsor, support, or provide immigration-related assistance for employment now or in the future. This includes, but is not limited to, sponsorship or support related to H-1B, O-1, E-3, H-1B1, TN, F-1 OPT, F-1 STEM OPT, F-1 CPT, or other employment-based immigration processes. Candidates who require or anticipate requiring employment-based visa sponsorship or immigration support from GLOVIS America now or in the future should not apply for this position.

Glovis America, Inc. adheres to the equal employment opportunity guidelines set forth by federal, state, and local laws. The information requested on this form is sought in good faith and will not be used to discriminate against the applicant based on race, religion or creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic characteristics, marital status, sex or gender (which includes pregnancy, childbirth, or related circumstances), gender identity, gender expression, age, citizenship, sexual orientation, family care or medical leave status, military and veteran status, political affiliation, or any other characteristic protected by federal, state and local laws.

Physical Requirements

Ability to sit in front of a desk and/or in front of the computer for long periods
Must operate desktop, computers, laptop, printer, scanners, shredders, etc.
Constant use of hand/grasping product, writing, and typing
Sit for 5+ hours per day
Stand, walk, bend, stoop, reach over shoulder, kneel, push, pull 1-3 hours per day

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

Working and Environmental Conditions
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Typical office environment with low-level noise exposure
This position is located in the Irvine, CA office

The above statements are intended to describe the general nature of work performed by employees assigned to this position. They are not intended to be a complete list of all job duties performed by persons in the position. Glovis America reserves the right to revise or amend duties at any time as the needs of the company and requirements of the job change.