Associate Company Secretary

Division & Team

You will be a member of the Legal, Governance, Regulatory (LGR) Division of Euroclear SA/NV. Within the LGR Division, you will be a key member of the Governance Regulatory Team (GRT), actively contributing to its day-to-day activities and priorities, and reporting to the Head of Governance for Euroclear Group Subsidiaries.

The Governance Regulatory Team is a dynamic team of 8 with a great team spirit and work atmosphere, delivering the essential Corporate Governance activities, ensuring that Euroclear Group’s Directors (Board members) are appointed on Boards on a timely basis, recognised suitable by the relevant authorities and that the Governance framework of Euroclear Group is adequately implemented across the various group entities.

The team’s key responsibilities include:

• driving the end to end internal and external suitability process for the group’s directors and senior leadership,

• transversal implementation of the governance framework as enabler for group strategy,

• proactively ensuring the group’s governance administration (incl. filings & publications),

• enabling transversality and an increased group-approach, both for ESA/EH, the EU Markets and other subsidiaries through integration of regulatory evolutions, governance best practices.

The job is located in Brussels (hybrid mode).

Role & responsibilities

Your main tasks and responsibilities will include:

• Developing groupwide and strategic governance solutions & policies & procedures for Board & executive team/committees regarding corporate governance areas and driving their implementation (also acting as Subject Matter Expert for certain governance areas) ​

• Preparing and maintaining official corporate notices, records and actions of the Board of Directors;

• Collecting advice about legal and regulatory obligations related to corporate governance, and corporate administration and guaranteeing that procedures are effective and in line with regulation & governance standards;

• Simplify and automate governance processes, also applying AI. Ensuring transversal & harmonised approach on administration & support related to governance matters; ​

• Ensuring golden source of Governance data are recorded adequately, to provide opportunities to roll out AI solutions more effectively,

• Providing ad hoc special support on projects related to corporate governance ​(incl. AI solutions for Corporate Governance, M&A, optimization of intra-group governance, etc.);

• Supporting the Group Company Secretaries in fulfilling certain aspects of their roles such as AGMs/EGMs organisation;

• Contributing to the preparation of the Board Committees reports, the drafting of scripts and preparing minute templates;​

• Managing all of the above autonomously.

Your profile

Technical skills

We are looking for a profile:

• With several years of proven experience in corporate governance/corporate secretariat activities and administration. A legal background is generally considered as a plus, but not mandatory required;

• That understands concepts of corporate administration and corporate governance (in a wider scope and with increased complexity), such as Directors remuneration processing, the logging of conflict of interest, suitability files, shareholders’ transfers and registration, etc.; ​

• That manages legal, statutory and regulatory filings, regulatory notifications, and internal governance requirements, can maintain UBOs, maintains governance dashboards information, deal with regulatory questions;

• That is responsible for keeping the Governance related information up to date on internal and external resources;​

• That performs research legal information, researching corporate documents, regulations and court decisions and prepare fit-for-purpose proposals in this respect under supervision of more senior ​colleagues

• Interest in leveraging AI and technology to enhance governance processes, reporting and operational efficiency.

Soft skills

• Strong communication and analytical skills;

• Team player with pragmatic, strategic, proactive, client centric and result-oriented mindset;

• Ability to prioritize tasks, well organized, anticipate, work autonomously, maintain discretion & confidentiality;​

• Strong process improvement and change management mindset, with a demonstrated ability to simplify, optimise and professionalise governance frameworks and ways of working;

• Excellent stakeholder management and communication skills, with the confidence to engage constructively with senior management, board members and control functions;

• Demonstrates curiosity, eagerness to grow, to learn and build a solid understanding of Euroclear Group’s Governance and business;

• Strong interpersonal skills to effectively interact with team members and various stakeholders;

• A collaborative, positive and team-oriented approach, combined with a strong sense of ownership and accountability;

• Ability to work independently in a dynamic environment while maintaining high organisational standards and delivering under pressure and against deadlines;

• Self-starter with a growth mindset, eager to learn, develop expertise and contribute to the continuous evolution of the governance function.

Join us at Euroclear and contribute to a team that values excellence, collaboration, and innovation. Your expertise will help us navigate the complexities of the financial market and deliver exceptional services to our clients.