Associate Director of Alumni and Operations
Description
This role’s priority application deadline for a guaranteed review of your resume is 10/2/2026. Following this deadline, applications will be reviewed as needed on a rolling basis.
About Democracy Prep Public Schools
Democracy Prep Public Schools (DPPS) is a network of college preparatory schools committed to ensuring all students have the option to go to college. We also acknowledge and celebrate multiple post-secondary pathways. We prioritize civic engagement, experiential learning, and global citizenship alongside excellent academics. Our Motto is: Work Hard. Go to College. Change the World. Central to achieving this vision is helping our scholars succeed beyond high school.
About This Opportunity
The Associate Director of Alumni and Operations will cultivate a vibrant and connected community of more than 3,000 Democracy Prep Public Schools alumni while leading programs that strengthen postsecondary persistence and success. The role provides meaningful support to graduates pursuing college, vocational training, and other career pathways; designs initiatives that keep alumni engaged, informed, and connected; and coordinates alumni and select organization-wide events and operational priorities. This position reports to the Chief Program Officer and works closely with the Deputy Chief of Staff, Marketing and Communications, Central Office, and school-based partners.
Who You Are:
- An educator with an unwavering commitment to the Democracy Prep mission of college success and authentic civic engagement for our scholars.
- A dedicated high school counselor, college dean of student life or college success professional with experience supporting low-income, first-generation students
- A committed professional who possesses extensive knowledge of college student retention and success strategies with a track record of strong student persistence and graduation rates.
- A clear communicator and skilled writer with the ability to provide strong feedback on student work and craft exceptional student recommendations and other written communications.
- An enthusiastic networker with established, long-term associations with a variety of key admissions personnel at various higher ed organizations across the country, especially in New York, and the ability to collaborate with diverse stakeholders and connect students to unique programs on college campuses.
- An organized professional who can build data-driven recommendations around the college process, and alumni support, with the goal of college persistence for all scholars.
- An organized, proactive project manager who can oversee multiple events and operational priorities, anticipate needs, coordinate across teams, and drive commitments through completion.
- A graduate of a Bachelor’s degree program (required).
What You will Do
Program Management
- Design, execute, and refine a college persistence strategy that will impact approximately 1800 DPPS alumni annually
- Manage the Alumni Microgrant Program, which provides cash assistance to students who encounter unexpected financial burdens associated with college enrollment
- Manage the Alumni Captain Program, a peer-to-peer support initiative where class captain conduct routine outreach to fellow alumni throughout their college journey
- Plan and execute annual Alumni Reunion events and other alumni engagement activities
- Cultivate a corps of class captains from each graduating class
- Lead the continued development of the DP Alumni Association, connecting alumni to career programming, mentorship partnerships, internship opportunities, key stakeholders, and opportunities to build meaningful connections with one another through the Alumni Association platform.
- Engage the DPPS Advisory Board, primarily comprised of DP alumni, to develop and advance initiatives that strengthen alumni engagement, connection, and opportunities.
Events and Organizational Operations
- Coordinate event workplans, timelines, invitations, registration, materials, vendors, volunteers, and day-of execution
- Partner with Marketing and Communications, school teams, and Central Office departments to align event communications, materials, logistics, and responsibilities
- Maintain clear trackers; monitor deadlines, deliverables, and progress; flag risks or outstanding decisions; and drive action items through completion
- Lead end-to-end planning and execution of alumni events and support select Board, community, Central Office, and organization-wide events
- Manage CMO volunteer logistics and support Central Office and Board operations, including mail, ordering, deliveries, inventory, workplace upkeep, and special projects as directed.
- Identify opportunities to improve coordination, organization, and efficiency across assigned processes, and proactively communicate progress and challenges
Data-driven Outreach & Outcomes Management
- Use alumni data to identify and provide targeted support to alumni at risk of stopping out
- Monitor, manage, and report accurate postsecondary outcomes
- Create execution plans for alumni engagement based on regular outreach notes and recurring check-ins with the Chief Programs Officer.
Data & Analysis
- Collect, analyze, and interpret alumni data (surveys, coaching notes, Dashboard)
- Produce regular reports for stakeholders highlighting outreach efforts, graduate trends, and program insights
- Maintain accurate records of interactions, academic data, and barriers in the alumni database and report postsecondary outcomes
- Track progress toward re-enrollment goals and refine interventions based on evidence and outcomes
Compensation
Salary range is $115,000 - $135,000 commensurate with your experience. Democracy Prep employees are provided with a benefits package that includes medical, vision, and dental insurance, 403B matching, and parental leave.
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Democracy Prep is an Equal Opportunity Employer and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin, or ancestry, sex, age, physical or mental disability, pregnancy, veteran or military status, genetic information, sexual orientation, gender identity or expression, marital status, familial status, domestic violence victim status, or any other legally recognized protected basis under federal, state or local laws, regulations or ordinances. Our mission is to educate responsible citizen-scholars who will change the world. We strongly believe that by building a DREAM team that represents numerous perspectives, backgrounds, and areas of expertise, we can achieve this goal together. This is a value we highly support and strongly encourage candidates of all backgrounds to apply.
Skills
As published by greenhouse · 20 questions · 3 written answers
Basics
First Name, Last Name, Email, Phone, Resume/CV, Cover Letter
Short answers (9)
- Preferred first name optional
- Preferred Pronoun(s) optional
- In order to confirm your background check with the State of New York, we need your social security number. Please include your social security number below. optional
- If you indicated personal connection, professional connection, or other, please provide the name or source below. optional
- If yes, from which College or University? optional
- What degree did you receive and in what field? optional
- What was your graduation date?
- If N/A, what is your anticipated date of graduation?
- If you are currently enrolled in a post-secondary program, please share the degree you are working towards and your anticipated completion date. optional
Pick from a list (8)
- How did you hear about this job? Please select:
- Are you a current member or alumnus of any of the following programs? optional
- Have you completed a 4-year bachelor's degree from an accredited college or university?
- Are you authorized to work in the United States?
- Please note that these positions are available exclusively to permanent residents of the United States. Continued residency within the US is necessary for employment with us. Will you now or in the future require sponsorship for employment visa status (e.g., H-1B or J-1 visa status) or Green Card sponsorship in order to work for Democracy Prep Public Schools?
- Have you previously been employed by our company?
- Consistent with applicable law, Democracy Prep employees are subject to criminal background checks. To the best of your knowledge, do you have a pending criminal charge or a criminal conviction in any jurisdiction?
- I certify that all the information I have provided in order to apply for and secure work with this employer is true, complete, and correct. I expressly authorize, without reservation, the employer its representatives, employees or agents to contact and obtain information from all references (personal and professional), employers, public agencies, licensing authorities and education institutions and to otherwise verify the accuracy of all information provided by me in this application, resume or job interview. I also understand that if I am hired, I will be required to provide proof of identity and legal authorization to work in the United States and that federal immigration laws require me to complete an I-9 Form in this regard. The information that I am providing here in the application and in the hiring process, including but not limited to information from the phone screen, demo lesson, and interview, will be used for research purposes to improve DPPS’s selection methods. I understand that all personally identifiable information will be kept confidential and will not be shared with non-research partners. Notice to applicants: An applicant who willfully provides false information or fails to disclose the information required is subject to criminal prosecution, as well as a civil penalty of up to five hundred dollars and may face discipline up to and including termination or denial of employment.
Written answers (3)
- If you answered "no" to the question above, please provide an explanation below: optional
- If you answered "Yes" to the question above, please provide an explanation below. optional
- If you answered "Yes" to the question above regarding criminal history, please provide each of the following: (1) a brief summary of the conduct that led to the criminal conviction(s) and/or pending criminal charge(s), (2) the current status of the criminal conviction(s) and/or pending criminal charge(s), and (3) any other relevant information, including an explanation of how Democracy Prep can feel confident that such conduct will not be repeated and will not affect your work with Democracy Prep. Please note that one or more pending criminal charges and/or criminal convictions will not necessarily bar you from working for Democracy Prep. However, we prefer to know about such issues in advance of your background check. optional