Billing and Accounting Clerk

The Billing and Accounting Clerk will work collaboratively with the Mirror Accounting team to ensure proper billing of services provided by our staff, follow up with staff of missing information, and help to develop a working system to credential the company for commercial billing.

Duties and Job Responsibilities:

1. Complies and maintains current and accurate data for all clinical employees and the agency. This may also include individual clinicians and the individual Mirror residential facilities and outpatient units. Complete provider insurance applications: monitors and follows up as necessary to ensure provider ID number is received timely.
2. Utilizes and maintains electronic contract files.
3. Use the accounting software to input all accounts receivable charges, payments and adjustments. Prepare and send out statements to clients.
4. Responsible for accounts receivable aging, follow-up on all past due accounts.
5. Identify, track and make corrections as necessary in tandem with the accounting office. Provide feedback of reoccurring issues to the Controller of low-quality results for follow up.
6. Responsible for daily assignment of manual and/or electronic payment and denial posting, while making accurate and appropriate contractual adjustments to governmental, managed care and commercial claims.
7. Upholds Mirror vision, mission, and core values.
8. Follows company wide and department policies, including but not limited to general procedures, assigned duties, and client confidentiality.
9. Develop and maintain a cooperative, professional relationship with insurance network and the Mirror organization.
10. Effectively present information and respond to questions from co-workers, clients’, clients’ families, outside agencies, the general public and clinicians.
11. Process denied claims through working with insurance companies and facilities.
12. Maintains confidentiality; adheres to all Federal Confidentiality and HIPAA guidelines/regulations
13. Enter payments on accounts from remits in a timely manner.
14. Oversee insurance accounts receivable processes ensuring accurate coding, billing, posting payments, and following up on non or slow payments.
15. Key recurring and non-recurring journal entries each month.
16. Prepare monthly, quarterly and annual grant reports as needed and maintain monthly grant reconciliations.
17. Prepare other reconciliations as needed.
18. Other duties as assigned by CFO.