CHILDCARE MANAGER

Job Description

JOB TITLE:	Childcare Manager	FLSA STATUS:	Non Exempt
DEPARTMENT:	Childcare	BACKGROUND:	PL 101-630
REPORTS TO:	Tribal Administrator	UNIFORM REQUIRED:	No
SALARY RANGE	4-6	APPROVED ON:	TC-11/25/2025
FUNDING SOURCE:	General Fund	FUNDING EXPIRATION:	Recurring

Tribal Preference will be given in accordance with BRBRR Act Relating to Employment.

POSITION SUMMARY: The Childcare Manager oversees all operations of the Little Bear’s Learning Center, ensuring a safe, nurturing, culturally supportive environment for enrolled children. This position manages daily childcare activities, supervises staff, ensures compliance with Tribal, state, and federal childcare regulations, and maintains strong communication with parents and guardians. The Childcare Manager is responsible for budgeting, reporting, staff development, and ensuring that center operations meet the Tribe’s standards of care and service.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

• Provide day-to-day operational oversight of the Little Bear’s Learning Center.
• Supervise all childcare center staff, including teachers, aides, and support personnel.
• Ensure compliance with all Tribal licensing rules, state childcare regulations, safety standards, and mandatory reporting laws.
• Manage child enrollment, attendance tracking, family eligibility requirements, and waitlist procedures.
• Maintain accurate records, documentation, and reports related to childcare licensing, staffing, inspections, and adults.
• Develop, implement, and improve childcare policies, procedures, and classroom practices.
• Ensure culturally relevant and age-appropriate activities are incorporated into daily care.
• Manage parent/guardian communication, including incident reports, progress updates, and general center information.
• Oversee the procurement and maintenance of childcare supplies, equipment, and facility needs.
• Prepare, manage, and monitor the childcare program budget.
• Prepare reports for the Tribal Administrator, Tribal Council, CCDF or other funding sources identified, and internal stakeholders as required.
• Coordinate staff schedules, training, certification tracking, and professional development.
• Maintain a clean, safe, and organized childcare environment at all times.
• Participate in meetings, trainings, and planning sessions related to childcare operations.
• Ensure compliance with all safety, sanitation, and emergency procedures.
• Maintains supply and inventory of all cleaning supplies.
• Other duties may be assigned.

AUTHORITY/SUPERVISORY RESPONSIBILITIES: This position will have direct supervisory authority of all Little Bear’s Learning Center staff.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION/EXPERIENCE:

• Must be eighteen (18) years of age or older.
• Must have High School diploma or its equivalent.
• Must have an Associate’s degree in Early Childhood Education, Child Development, or a closely related field.
• OR; equivalent combination of education and experience totaling a minimum of 5 years in childcare or early childhood services.
• Prefer 1 /years of related experience working with Native American children or within Tribal communities.
• Must have 2 /years of supervisory experience in a childcare or early childhood setting.
• Must have 1 /years of grant management experience.
• Experience with childcare licensing, compliance inspections, or center management preferred.

CERTIFICATES, LICENSES, REGISTRATIONS:

• Shall possess a valid driver's license and be insurable by agencies insurance.
• Must provide or obtain the Servsafe Food Handlers certification upon hire and maintain during employment.
• Must pass pre-employment drug test and physical.
• Must pass a pre-employment TB Test. Annual TB risk assessment and symptom review required for ongoing employment.
• Must have valid Mandated Reporter Training Certification within three (3) months of hire.

COMPUTER OPERATIONS

• Intermediate personal computer skills, including electronic mail, routine database activity, word processing, spreadsheet, graphics, etc.

LANGUAGE SKILLS:

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

MATHEMATICAL SKILLS:

• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

REASONING ABILITY:

• Ability to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

OTHER SKILLS AND ABILITIES:

• Ability to operate standard office equipment (copier, fax, etc.).
• Must be able to work with American Indian people and be sensitive to their culture.
• Comply with all safety policies, practices and procedures. Report all unsafe activities to supervisor and/or Human Resources.
• Participate in proactive team efforts of Bear River Band of the Rohnerville Rancheria.
• Provide leadership to others through example and sharing of knowledge/skill.
• Must be able to work all shifts, weekends, holidays & special events as needed.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

N (Not Applicable) Activity is not applicable to this occupation.

O (Occasionally) Occupation requires this activity up to 33% of the time (0 - 2.5+ hrs/day)

F (Frequently) Occupation requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day)

C (Constantly) Occupation requires this activity more than 66% of the time (5.5+ hrs/day)

Physical Abilities	Lift/Carry	Push/Pull
Stand	C	10 lbs or less	F	12 lbs or less	C
Walk	C	11-20 lbs	F	13-25 lbs	F
Sit	F	21-50 lbs	F	26-40 lbs	O
Hand/Finger Dexterity	C	51-100 lbs	O	41-100 lbs	O
Reach Outward	F	Over 100 lbs	O
Reach Above Shoulder	F
Climb	O
Crawl	O
Squat or Kneel	F
Bend	F

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate.

ACKNOWLEDGMENT:

I have read this job description and fully understand the requirements set forth therein. I hereby accept this position and agree to abide by the requirements set forth and will perform all duties and responsibilities to the best of my ability.

Bear River Band of the Rohnerville Rancheria has reviewed this job description to ensure that essential functions and basic duties have been included. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by the Bear River Band of the Rohnerville Rancheria as deemed appropriate. I further understand that my employment is at-will and thereby understand that my employment can be terminated at-will by the facility or myself, and that such termination can be made with or without notice.

Employee Signature Date