Controller

Founded in 1873, Notre Dame Preparatory School (NDP) is a Catholic, independent, college-preparatory school for girls in grades 6-12 located on a beautiful 65-acre campus in Towson, Maryland. Inspired by the School Sisters of Notre Dame and rooted in the charism of unity, NDP is committed to educating young women to transform the world, a mission the community has been committed to for more than 150 years and accepts with enthusiasm, conviction, and faith.

Position Overview

As our Controller, you'll be at the heart of our Finance department, contributing to the preparation of critical financial reports, including statements of activities, financial positions, and insightful income and expense analyses. Reporting directly to the Executive Director of Finance and Business Operations, you'll oversee the day-to-day operations of purchasing, accounts payable, accounts receivable, and billing. This position works on site five days per week.

Essential Duties and Responsibilities:

• Collaborate with administrators and department chairs to monitor and analyze monthly budget performance.
• Partner with the Executive Director to maintain compliant accounts, ledgers, and reporting systems following U.S. GAAP standards and not-for-profit regulations.
• Ensure that our accounting policies and procedures are well-documented, communicated to our team, and consistently followed.
• Safeguard the accuracy of all financial transactions, coding, and approvals.
• Monitor cash activity, ensure accurate cash transaction records, prepare monthly bank reconciliations and maintain professional banking relationship.
• Skillfully handle month-end accounting activities, including entries, spreadsheets, and analysis.
• Support the Executive Director with the financial reporting to the Board of Trustees and various board committees through dashboards, internal financial statements and analysis.
• Contribute to the hiring, training, and evaluation of our dedicated accounting department staff.
• Directly supervise two Business Office employees.
• Oversee tuition and non-tuition accounts receivable through student billings and monitor collections regularly.

Other Duties and Responsibilities:

• Prepare periodic surveys and compliance reports for industry organizations and respond to internal and external financial data requests.
• Prepare and/or monitor the NDP’s tax and financial compliance with the IRS, the State of Maryland and other agencies through the filing of annual 1099 forms, charitable organization registration, and property tax returns.
• Resolve reporting issues with the IRS and other federal and state regulatory agencies in collaboration with the Executive Director.
• Analyze the profitability and effectiveness of ancillary programs.