Director of Facilities

Southeast Polk Community School District

Job Description

Title: Director of Facilities FLSA Status: Exempt

Department: Operations FT/PT: Full-time

Reports to: Chief Operations Officer/HR

Salary Range: $105,000 - $130,000

Qualifications:

Required

1. Bachelor's Degree in a field related to the essential functions of the position or an equivalent combination of education, training, and relevant professional experience.
2. Minimum of seven years of progressively responsible experience in facilities management, building operations, maintenance, construction management, or a related field, including at least three years in a supervisory of management capacity.
3. Valid drivers license.
4. Demonstrated ability to lead personnel, manage budgets, establish priorities, and promote effective departmental operations.
5. Working knowledge of building systems, maintenance practices, facility-related regulatory requirements, and applicable safety standards.
6. Demonstrated ability to coordinate complex projects, manage resources, and work effectively with contractors, consultants, and other stakeholders.
7. Outstanding communication and interpersonal skills, with the proven ability to build collaborative relationships across departments and leadership levels.
8. Strong organizational, communication, and problem-solving skills, including proficiency with relevant business technology.

Preferred

1. Leadership experience in a school district, governmental organization, or complex multi-site facilities environment.
2. Experience with long-range facility planning, asset management, and capital improvement programs.
3. Experience overseeing major construction and renovation projects.
4. Relevant professional certifications, advanced education, or specialized training in facilities management, construction management, or related disciplines.

Job Goal: The Director of Facilities provides leadership and oversight of District facilities, maintenance, custodial services, grounds, and capital improvement activities to ensure safe, healthy, functional, and well-maintained learning and working environments. Additionally, the director promotes effective stewardship of District resources through sound financial management, long-range planning, operational efficiency, and continuous improvement in support of the District's educational mission. This position requires the continuous use of independent judgment.

Performance Responsibilities:

1. Provide leadership, direction, and oversight for District maintenance, custodial, grounds, and facilities operations.
2. Establish departmental goals, operational priorities, service standards, and performance expectations consistent with District objectives.
3. Supervise, develop, and evaluate departmental personnel, including the recruitment, training, and professional development of staff in collaboration with Human Resources.
4. Develop and manage departmental staffing plans, work schedules, resource allocation, and operational procedures to ensure efficient and effective service delivery.
5. Develop, administer, and monitor departmental operating budgets and assigned capital expenditures, ensuring responsible financial stewardship.
6. Oversee the maintenance, repair, operation, and preservation of District buildings, grounds, infrastructure, and related assets, establishing standards for facility conditions and service quality.
7. Develop and implement preventive maintenance programs, facility management practices, and long-term asset replacement strategies to promote operational reliability and effective stewardship of District assets.
8. Coordinate facility condition assessments and collaborate with District leadership in developing and implementing long-range facility and capital improvement plans.
9. Provide oversight and coordination of District capital construction, renovation, and major facility improvement projects, working collaboratively with architects, engineers, construction managers, contractors, and other professional service providers.
10. Coordinate and participate in project planning, scope development, budgeting, procurement, design review, construction oversight, and project closeout; monitor project progress, budgets, schedules, and contractual performance to ensure alignment with District objectives.
11. Oversee departmental purchasing, procurement, and contracted services in accordance with applicable laws, Board policies, and District procedures.
12. Coordinate facility-related regulatory compliance programs, including required inspections, testing, documentation, and corrective actions associated with building, fire, life-safety, environmental, and occupational safety requirements.
13. Promote safe working conditions, appropriate staff training, and effective risk management practices throughout departmental operations.
14. Utilize facility management systems, operational data, and performance measures to evaluate departmental effectiveness, identify needs, and support continuous improvement.
15. Identify opportunities to improve energy efficiency, operational reliability, resource utilization, and the long-term performance of District facilities.
16. Collaborate with building administrators, District leadership, staff, and other stakeholders to identify facility needs, address concerns, and maintain effective communication.
17. Coordinate departmental responses to facility emergencies, severe weather events, infrastructure failures, and other operational disruptions.
18. Prepare and present reports, budget recommendations, facility assessments, and other information as requested by District leadership.
19. Participate in District leadership teams, committees, and planning initiatives as assigned.
20. Maintain confidentiality, exercise sound professional judgment, and perform other related duties as assigned.

Evaluation: The performance of this job will be evaluated by the COO/HR on an annual basis.

Physical Requirements:

1. Ability to perform administrative, supervisory, and field-based responsibilities in office, school, construction, and outdoor environments.
2. Ability to travel between District facilities and conduct facility and construction site observations.
3. Ability to navigate stairs, uneven surfaces, and other conditions commonly encountered in school and construction environments.
4. Ability to work in varying weather conditions and environments involving maintenance or construction activities.
5. Availability to coordinate responses to urgent facility-related matters outside normal working hours.
6. Ability to perform essential job functions with or without reasonable accommodation.

Terms of employment: 260 days, eight hours per day.

Disclaimer:
The statements of this job description are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel in this position. These statements are not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under his or her supervision.

The Southeast Polk Community School District does not discriminate in its educational programs, activities or employment practices on the basis of race, color, national origin, sex, disability, religion, creed, sexual orientation, age (for employment), and actual or potential parental, family or marital status. There is a grievance procedure for processing complaints of discrimination. If you have questions or a grievance related to this policy or for information about the district's grievance procedures, please contact Justin Colbert, Deputy Superintendent, 8031 NE University Ave, Pleasant Hill, IA 50327 515-967-4294, [email protected]