Director of Operations, Golf

Work Arrangement: Fully onsite

Budgeted Salary Range: $90,293 - $104,412

Director of Golf Operations

Stanford’s Department of Athletics, Physical Education and Recreation (“DAPER”) is the premier intercollegiate athletics and recreation program in the country. With an unparalleled record of 139 NCAA team championships, we are the proud Home of Champions. Our success isn’t just measured in trophies; it’s reflected in the passion of our nearly 900 student-athletes competing across 36 intercollegiate varsity teams. It resonates in our unwavering support for the university’s physical education, recreation, and wellness initiatives. At Stanford, we don’t just embrace excellence; we define it. We don’t just nurture champions; we create them. Our actions are guided by the core tenets of DAPER culture, “The DAPER Way,” which are: Embrace Scholar Athleticism, Pursue and Revere Excellence, Lead with Courage, and Work Cohesively.

Are you ready to inspire champions? If yes, then this may be the right opportunity for you!

Position Overview

Stanford Athletics is seeking a highly motivated and experienced golf professional to serve as Director of Golf Operations. Reporting directly to the Director of Men's Golf and Director of Women’s Golf, this position serves as the operational backbone of Stanford's Men's and Women's Golf programs, overseeing tournament management, team logistics, recruiting operations, and facility administration. This role requires exceptional organizational skills, financial acumen, and the ability to manage multiple high-profile events and stakeholder relationships simultaneously.

Key Areas of Focus

Tournament Director

• Serve as Tournament Director for all annually hosted intercollegiate events, including the Stanford Intercollegiate hosted by Dr. Condoleezza Rice, The Prestige at PGA West, The Goodwin at Stanford GC, The Cypress Point Classic, The Big Match v. Cal Golf, The LPGA Nanea Cup, NCAA Regional Championships
• Serve as Tournament Director for all annually hosted fundraising events, including the Shultz Cup, the Cardinal Classic, the Big Game Cup, the Stanford Men's Golf Alumni Match, the Art Chauvel Volunteer Tournament, and the Men's and Women's Golf Alumni Reunion
• Oversee all aspects of tournament management, including:
  • Communicating with visiting teams and coaches on tournament logistics and conditions of play
  • Coordinating with Stanford Golf Course staff, the Superintendent, and the Learning Center manager
  • Coordinating officiating with the NCGA and USGA
  • Liaising with volunteer coordinators
  • Arranging hospitality (meals, snacks, beverages) for all participants and organizers
  • Reserving hotel blocks and ordering trophies and tee prizes
  • Coordinating with DAPER medical, media, and facility staff as required
• Act as the primary point of contact for all stakeholders before, during/ after events
• Manage tournament budgets and finances
• Develop operational timelines, coaches packets, and event materials
• Coordinate tournament setup, signage, and scoring requirement

Team Administration

Team Travel

• Manage all aspects of team travel, including airfare, lodging, transportation, and per diem
• Prepare and distribute itineraries and packing lists prior to departure
• Organize team meals during competition as needed
• Process and pay team entry fees
• Coordinate team van services, including maintenance, fueling, and cleanliness

Team Equipment

• Ensure all equipment is in working order and manage replacement orders
• Partner with coaching staff and facilities to maintain updated branding and graphics in the clubhouse and practice facility
• Manage and organize team storage units
• Coordinate with coaching staff on locker room needs
• Maintain team technology, including Trackman, V1, BodiTrak, and Blast Motion systems

Student-Athlete Welfare

• Organize end-of-year banquets, including awards procurement
• Organize and oversee team community service initiatives
• Coordinate leadership and development programming for student-athletes
• Serve as the main point of contact for foreign tours
• Partner with DAPER nutritionist to fuel athletes for practice and competition

Development

• Support DAPER Development in stewarding golf alumni and Siebel Varsity Golf Training Complex users
• Partner with Development on preparations for the Shultz Cup and Cardinal Classic
• Write donor thank-you notes alongside head coaches; guide teams in donor appreciation efforts
• Manage alumni communication, relations, and special events

Siebel Varsity Golf Training Complex & Clubhouse Management

• Communicate schedules and updates to Siebel Complex users via email
• Coordinate food service, towel service, and related logistics
• Facilitate access and hospitality for Siebel Complex VIP guests
• Coordinate with coaching staff on facility operations, events, and team practice
• Develop and implement operating procedures for equipment and technology used
• Manage facility technology systems and coordinate troubleshooting, maintenance, and vendor support as needed

Recruiting

• Coordinate official and unofficial visits, including airfare, hotels, tickets, and dining
• Submit all NCAA compliance paperwork related to recruit visits
• Conduct occasional campus and facility tours

Finance and Budget

• Process and track all team expenses and reimbursements
• Assist coaching staff with annual projected budget numbers
• Work in partnership with DAPER finance team to track annual budgets
• Manage purchasing and procurement for team, facility, tournament, and camp operational needs
• Serve as primary liaison with DAPER Finance and Procurement on golf program purchases and payment

Core Duties:

• Independently implement, administer and evaluate day-to-day activities of the unit, function or program by identifying and executing tasks and objectives, making recommendations that impact policies and programs, and assigning resources to achieve the goals of the program.

• Collect and analyze data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program or function.

• Analyze and interpret policies; develop, revise and implement procedures for program or function.

• Represent the program or function as the key contact and subject matter expert within the department, unit or school. Commit resources and provide information and/or training. May also represent the program or function to external/internal stakeholders and constituencies.

• Organize and/or participate in outreach activities that may include developing communications and training, planning/promoting events and/or conferences.

• May participate in development of budgets, monitor, and approve expenditures. May perform limited forecasting and provide recommendations that determine the budget.

• May direct staff to perform various tasks and assignments. May also supervise staff.

Minimum Education and Experience

Bachelor’s degree and three years of relevant experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities:

• Demonstrated ability to prioritize own work and multi-task.

• Demonstrated excellent organizational skills.

• Demonstrated ability to take initiative and ownership of projects.

• Ability to communicate effectively both orally and in writing.

• Ability to routinely and independently exercise sound judgment in making decisions.

• Demonstrated experience working independently and as part of a team.

• Relevant subject matter knowledge.

• Ability to direct the work of others, for jobs requiring supervision.