District Fleet Safety Administrator- Brookhaven, MS

MMR District Fleet Safety Administrator- Brookhaven, MS:

Looking for: At least 3 years of DOT and Fleet experience
Pay: $25-28/hr depending on experience

Company Culture:
At MMR, our most valuable assets are not our buildings or equipment, it is our family of employees with diverse backgrounds and experiences. Our investment in training programs and resources allows our employees to reach both their personal and professional goals. This is evident with MMR receiving numerous awards including “Best Place to Work” and consistently being recognized as one of the top Engineering News Record’s “Annual Specialty Contractors.” All of which can be further explained on our website ( by watching the provided videos.

Organization Description:
MMR has served as the industry leader in instrumentation and electrical construction, maintenance, and technical services for over 30 years. Our diverse list of clients allows us the unique ability to work across industry lines in the oil and gas upstream and midstream as well as chemical and petrochemical downstream, industrial manufacturing, power generation, renewable energy, mission critical, heavy commercial, and energy storage sectors. MMR holds the proud distinction of being the largest privately owned “Open Shop” contractor in the United States with over 30 branch offices including global locations in Canada and South America. For more information, please visit our website: .

Job Description:
The Fleet Safety Administrator provides critical support to the Fleet Safety and Compliance team by managing the day-to-day administrative functions that ensure the company’s fleet operations remain compliant with DOT and company standards. This role requires strong organizational skills, attention to detail, and the ability to manage multiple systems and processes related to driver qualifications, fleet files, and compliance documentation.

Job Duties include but are not limited to:
Driver Qualification File Management:

• Maintain and audit Driver Qualification (DQ) files for CDL and non-CDL drivers
• Ensure all required documents (e.g., MVRs, medical cards, training certificates) are complete, current, and properly stored
• Track driver license expirations, training completion, and medical certification renewals

Compliance:

• Support DOT Hours of Service (HOS) monitoring using Samsara or similar platforms
• Prepare audit-ready reports and assist with quarterly or spot audits for driver logs, DVIRs, and compliance metrics
• Assist with accident/incident documentation and ensure follow-up requirements are met

Fleet Compliance:

• Support fleet audit activities including tracking truck/trailer inspections, registrations, and maintenance schedules
• Assist with inventory tracking of fleet assets and ensure fleet records are current
• Help create and maintain truck books with proper documentation by ensuring that all up-to-date documents are sent to districts in a timely manner

Training and Onboarding:

• Coordinate the onboarding process for new drivers including requesting MVRs and vehicle user agreements
• Assign and track completion of driver safety and compliance training (Samsara or other LMS platforms)
• Maintain training logs and issue certificates upon completion

Reporting and Record Keeping:

• Maintain organized digital and paper records in accordance with DOT and company policy
• Generate periodic reports for safety meetings, compliance audits, and management reviews
• Help prepare compliance documentation for internal or external audits
• Maintain district-level fleet safety dashboards and incident logs.
• Analyze trends in vehicle safety, violations, and near-misses to identify improvement areas.
• Share key metrics and performance updates with HSE Leadership.

Administrative and Collaborative Tasks:

• Act as a liaison between district offices and the Fleet Safety team
• Send routine reminders regarding upcoming expirations, missing documentation, and training deadlines
• Assist with scheduling meetings, coordinating safety campaigns, and distributing policy updates
• Help monitor and maintain Safety Scorecard for drivers and track rewards.

Required Skills and Qualifications:

• High school diploma or equivalent required; Associate degree preferred
• 3+ years of administrative experience; experience in transportation, fleet safety, or compliance preferred
• Strong organizational skills with the ability to multitask and manage time effectively
• Proficiency in Microsoft Office (Word, Excel, Outlook); experience with Samsara, SambaSafety, MFiles, or similar platforms a plus
• Excellent written and verbal communication skills
• Ability to handle confidential and sensitive information with discretion
• Familiarity with DOT regulations and vehicle compliance requirements preferred
• Ability to work 40 hours or more a week Monday through Friday in-person from 8am-5pm.

MMR Group, Inc. and its affiliated companies ("MMR") is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, religion, sex, age, veteran status, genetic information or any other legally protected class.