Executive Admin Assistant

FM, a leading mutual insurance company established nearly two centuries ago, is dedicated to property risk management and resilience for its policyholder-owners—many of the world’s largest organizations, including one in four Fortune 500 companies. Our mission combines scientific research, engineering expertise, and insurance protection to help clients prevent property loss and maintain business continuity through cost-effective risk management strategies.

We have an exciting opportunity for an Executive Administrative Assistant to join the Global Sales – International department on a 12-month fixed term contract, covering a period of maternity leave. Reporting to the Staff SVP, Global Sales – International, the successful applicant will be responsible for providing best-in-class executive level assistance.

This high-profile role is equally varied and demanding. Working under minimal supervision, there will be no such thing as a typical day, your responsibilities will include:

• Diary Management including organising complex international travel arrangements, thorough itineraries, and daily schedules.
• Coordination of agendas and EMEA-wide, global diaries for meetings on and off site, broker events, entertainment bookings, catering, and presentation materials.
• Proactively managing Outlook contacts, communication, identifying items that require urgent attention.
• Collation and preparation of management reports.
• Development and finalisation of PowerPoint presentations including researching and arranging appropriate data and material in Excel.
• General admin duties including input and approval of expenses and maintaining departmental filing systems.
• Navigating and extracting data from a variety of other internal corporate systems
• Management call/meeting minute-taking.
• Ad hoc project work.

Applications are invited from candidates with:

• Proven experience of providing administrative support to executives and a team.
• Proven experience of complex diary and travel arrangements.
• First rate attention to detail with the initiative to solve complex problems.
• Excellent judgment and decision-making abilities.
• Excellent English writing and numerical proficiency.
• Outstanding interpersonal and communication skills with experience of working across time zones and geographies.
• Experience with sensitive and confidential information. Discretion and tact are a must.
• Excellent time management, planning, prioritization, and organization skills.
• The ability to operate as a team player but also the ability to work independently and efficiently with minimal supervision.
• Highly proficient use of MS Office, in particular the ability to create complex PowerPoint presentations and with advanced Excel skills.
• Flexibility to work in an international environment and respond to last minute change – this may include some occasional work outside of normal UK office hours.

In return, you will receive a competitive salary and benefits package which includes:

• Final Salary Pension Scheme
• Private medical insurance contribution
• Incentive Plan
• Fitness Reimbursement Plan
• 2 Global Well-being days per annum
• Annual Volunteer Day
• Emotional well-being and mental health assistance programme

FM is a people-driven business. It is our ability to harness the power of our diversity that allows us to create the unique, world-class services we’re known for. We’re committed to attracting a talented and diverse workforce and fostering a culture of inclusion that allows diversity to thrive and seed innovation.