Executive Administrative Assistant
Description
Carrier is the leading global provider of healthy, safe and sustainable building and cold chain solutions with a world-class, diverse workforce with business segments covering HVAC, refrigeration, and fire and security. We make modern life possible by delivering safer, smarter and more sustainable services that make a difference to people and our planet while revolutionizing industry trends. This is why we come to work every day. Join us and we can make a difference together.
About The Role:
We have an excellent opportunity for a highly organized individual to support executive leaders in our world headquarters based in Palm Beach Gardens, FL. The ideal candidate possesses strong decision making and problem-solving skills and the ability to build trust while managing highly sensitive and confidential information. If you have a proven track record of effectively communicating while working collaboratively across all levels in a global organization, appropriately safeguard confidential information using discretion and being able to successfully manage and execute range of administrative tasks this role may be a perfect fit for you.
If you’re comfortable in a high-performing, fast-paced environment and can adapt quickly to produce quality work with unquestionable integrity we’d love to speak with you regarding becoming a member of our team!
Key Responsibilities:
Maintain schedules for meetings and conferences as well as adjusting based on dynamic priorities
Schedule domestic and international travel arrangements, completing detailed meeting and travel itineraries and monitor and complete expense reports in a timely manner
Consolidate reports and materials for executive meetings, including senior business reviews
Manage logistical arrangements for leadership meetings to ensure a seamless execution
Analyze complex information requests with the utmost confidentiality and professionalism
Interface with all levels of the organization and with external customers in a professional and effective manner
Other administrative support and special projects
Required Qualifications:
High School Diploma and 2 year post education/training
7 years of experience supporting senior executives and C-suite leaders in a large corporate environment
Preferred Qualifications:
Associate's degree or Technical/Business School Certificate or Diploma, Skilled Trades Apprenticeship, or accredited post high school educational training (two years duration)
Bachelor’s Degree
10+ years of administrative experience supporting senior executives and C-suite leaders in a large corporate environment
Flexible and adaptable in dealing with changing priorities and tasks
Experience coordinating company or customer events with senior level customers
Outstanding communication skills at all levels of the organization, including senior leadership
Ability to handle confidential information and work in a fast-paced environment
Attention to detail is a must
Able to multi-task on a variety of assignments
Must be self-motivated and have the ability to exercise initiative and work independently
Advanced computer skills in Microsoft Office suite including Outlook, PowerPoint, Word, and Excel