Executive Administrative Assistant

Hiring-Executive Administrative Assistant:Network Organization[Remote]

Location: Remote
Working Hours: UK business hours, Monday to Friday, 09:00 AM – 06:00 PM UK time (1:30 PM – 10:30 PM IST during UK summer time)
Language: Advanced English proficiency (mandatory)
Key Responsibilities
Executive Calendar Management
· Manage and maintain complex Outlook calendars for up to nine senior technology leaders.
· Proactively identify and resolve calendar conflicts before they impact leaders' availability.
· Ensure executives are not double-booked and that scheduling decisions align with business priorities.
· Protect focus time, out-of-office periods, travel schedules, and other availability constraints.
· Create, modify, and manage meeting invitations in Outlook and Microsoft Teams.
· Ensure meetings are only scheduled during times when executives are available and able to attend.
· Review incoming invitations and proactively accept, decline, or suggest alternatives based on executive availability and priorities.
· Coordinate meetings involving stakeholders from multiple countries, functions, and time zones.
· Monitor attendance confirmations and follow up with participants when necessary.
Proactive Executive Support
· Continuously review executive calendars and upcoming commitments to identify potential scheduling risks.
· Anticipate leadership needs and recommend schedule adjustments when appropriate.
· Act as a liaison between executives and internal stakeholders regarding scheduling matters.
· Escalate critical conflicts and propose alternative solutions.
Operational Excellence
· Ensure calendar management processes are standardized and consistently executed.
· Demonstrate strong attention to detail and accuracy across all scheduling activities.
· Effectively balance competing priorities in a fast-paced global environment.
Required Skills & Experience
· Advanced proficiency in Microsoft Outlook, including complex calendar management.
· Strong proficiency in Microsoft Teams and virtual meeting coordination.
· Excellent written and verbal communication skills in English.
· Exceptional organizational and time management abilities.
· Experience supporting senior executives, technology leaders, or leadership teams in a global organization.
· Ability to work independently with minimal supervision.
· Maintain a high degree of confidentiality when handling sensitive leadership information.

Location: Remote - GMT+00:00 to GMT+02:00

Skills required for this job:

• Calendar management
• Executive support
• Information confidentiality management
• Microsoft Outlook
• Microsoft Teams