Executive Assistant (Job ID: MAGMEL4)

🌟 Exciting Remote Opportunity! We're Hiring an Executive Assistant! 🌟

Are you a proactive, highly organized Executive Assistant with business development acumen who thrives at the intersection of fine art, civic impact, and commercial design? We are seeking a full-time Executive Assistant based in LATAM, South Africa, or the Philippines to serve as the strategic right hand and relationship steward for a dynamic Owner/Creative!

🚨 IMPORTANT - Watch this quick Loom video on how to get hired: 🔗

🗣️ C1 ENGLISH LEVEL IS REQUIRED. The selected candidate will be speaking strictly in English during their whole shift. 🎙️ PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH.

📋 Job Details at a Glance

• Job Title: Executive Assistant

• Job ID: MAGMEL4

• Industry: Marketing & Social Media / Fine Arts & Creative Services

• Location: LATAM / South Africa / Philippines

• Job Status: Full Time

• Work Schedule: Monday to Friday, 8:00 AM to 5:00 PM (Eastern Time) (Flexibility required)

• Salary Range:

  • South Africa & LATAM: $12 – $18 USD / hour ($2,000 – $3,000 USD / month) 💰

  • Philippines: $10 – $14 USD / hour ($1,600 – $2,300 USD / month) 💰

• Target Start Date: ASAP 🚀

🏢 About the Client

Our client is a creative personal brand centered on storytelling, activism, and design-driven content. Blending fine art, creative direction, and social impact, the brand emphasizes authentic messaging and civic engagement over purely commercial promotion. As the founder expands initiatives across collectors, patrons, commercial partners, and nonprofit spaces, they require an operational partner to translate evolving ideas into structured strategies and nurture vital relationships.

💼 About the Role

This role goes beyond traditional administration—it is equal parts relationship stewardship, inbox triage, business development coordination, and proactive executive support. Working directly with the Owner/Creative, you will ensure high-profile collectors, commercial clients, donors, and collaborators receive high-touch care, pitch decks and proposals are executed smoothly, and strategic follow-ups never slip through the cracks.

🎯 Key Responsibilities

• 🤝 Business Development & Relationship Stewardship (Primary Focus): Manage relationship lifecycles across collectors, donors, commercial clients, and partners; run high-touch onboarding (intro decks, thank-you notes, CRM tagging); identify new network opportunities; re-engage contacts via automated workflows; and assist in updating pitch decks, proposals, and presentations using Canva/Adobe.

• 📥 Inbox & Communication Ownership: Take complete ownership of executive inbox triage—organizing messages, drafting tailored responses, managing follow-up reminders in monday.com, and maintaining reusable response templates.

• 🎯 Daily Alignment & Meeting Preparation: Lead brief daily check-ins to set daily priorities; conduct background research and compile meeting dossiers/briefs; and log all meeting action items into monday.com immediately for end-to-end follow-through.

• 🗓️ Scheduling & Administrative Logistics (Lighter Focus): Maintain full calendar visibility to coordinate meeting prep well ahead of schedule (collaborating with existing admin support), and provide light personal administrative assistance on an as-needed basis.

✅ Qualifications & Skills

⭐ Core Requirements:

• Experience: 5+ years of professional experience in an executive support, account management, or business operations role.

• Business Development Acumen: Demonstrated background in client relations, biz dev, or partnerships with the ability to initiate conversations and advance deals effectively.

• Proactive Mindset: True independent thinker and self-starter who drives open loops to completion without waiting for directives or follow-up reminders.

• Contextual Knowledge & Passions:

  • Solid understanding of U.S. current events, politics, and civic discourse.

  • Genuine appreciation and interest in the arts, design, and nonprofit/civic initiatives.

• Communication: Flawless written and verbal English communication capable of authentically representing a high-profile creative founder.

🛠️ Technical Toolset:

• CRM & Workflows: monday.com (contact tracking, automations, and boards)

• Communication: Slack, Email

• Design & Presentations: Canva, Adobe Creative Suite (basic familiarity for deck adjustments)

• Productivity Suites: Google Workspace (Docs, Sheets, Drive, Gmail) and Microsoft Office

• AI Automation: ChatGPT and similar AI tools to accelerate drafting and workflow efficiency

🚀 Submit your application today and take the first step toward your next great opportunity!

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