Executive Assistant

Position Summary

The Executive Assistant provides administrative and organizational support to the CEO of the YMCA of West Central Florida. This position is responsible for managing executive scheduling, coordinating Board of Directors activities, facilitating communications, and supporting strategic initiatives. The ideal candidate is highly organized, proactive, professional, and committed to advancing the YMCA's mission.

Essential Duties and Responsibilities

Executive Support

• Manage the CEO's calendar, appointments, meetings, and travel arrangements.

• Prepare correspondence, presentations, reports, and executive documents.

• Assist with email communications, meeting preparation, and follow-up activities.

• Maintain confidential records and organized executive files.

Board and Governance Support

• Coordinate Board of Directors and committee meetings, including scheduling and logistics.

• Prepare and distribute agendas, board packets, meeting minutes, and supporting materials.

• Track board-related action items, deadlines, and follow-up communications.

Communication and Relationship Management

• Coordinate communications with board members, donors, community partners, and other stakeholders.

• Assist with scheduling external meetings, community engagements, and special events.

• Draft professional correspondence and ensure timely follow-up on commitments.

Organizational and Strategic Support

• Assist the CEO with special projects and organizational priorities.

• Track deadlines, assignments, and key deliverables.

• Coordinate information and updates from departments as requested.

• Support executive meetings, strategic planning activities, and organizational events.