Extra Help - Office Administrator - Human Resources

Position Summary Supports the recruitment and hiring process through requisition management, budgetary position monitoring, recruitment reporting, vendor coordination, and candidate sourcing. This role partners with Campus HR, unit liaisons, hiring leaders, and external recruitment vendors to ensure open requisitions are reviewed regularly, position closures and cancellations are processed accurately in Cornerstone, and timely updates are communicated to key stakeholders. The position also leverages AI-powered sourcing tools and recruitment technology to identify and engage qualified candidates, improve sourcing efficiency, and support organizational hiring goals while aligning recruitment activities with budgetary constraints and workforce needs. Duties Responsibilities Budgetary Position Updates: Communicate updates to leaders regarding positions identified for closure due to budgetary constraints and provide timely status updates on position closures. Vendor Liaison and Candidate Sourcing: Serve as a liaison to Incredible and other assigned vendors, coordinating recruitment efforts and sourcing qualified candidates to meet hiring needs. Assist with Special Projects: CS Exam Register Pilot administers and scores credentialing and knowledge-based examinations for applicants and employees; ensures exams are conducted in accordance with established testing procedures, maintains exam integrity and confidentiality, documents and tracks examination results, and communicates outcomes to appropriate stakeholders. Process Improvement: Provides administrative support throughout recruitment processes by assisting with candidate touchpoints, coordinating communications, tracking applicant activities, and supporting improvements that enhance the candidate experience and streamline recruitment and onboarding activities. Hiring Onboarding: Supports verification of degrees and licenses, initiates background checks, schedules health screenings, verifies employment eligibility/I-9 documentation, and provides new-hire information. New Employee Processing: Assists with HR transactions and new-hire forms, updates employee information in IDPH, and ensures onboarding requirements are completed. Administrative Support: Monitor recruitment systems, track applicant responses, maintain recruitment records, and participate in special HR projects as assigned. Candidate Development: Build and maintain applicant pipelines by partnering with HRBPs, Incredible Health, and other talent sources. Perform other related duties and participate in special projects as assigned.