Facilities Coordinator

This individual serves as a hands-on resource for identifying, coordinating, and resolving facility-related issues, performing routine maintenance and inspections, and ensuring that all locations are properly maintained and operationally prepared to support patient care. This individual will work closely with the Manager of Facilities, clinical and administrative leadership, vendors, and contractors to ensure facility-related concerns are addressed efficiently and with minimal disruption to daily operations. Frequent travel between all practice locations is an essential responsibility of this position.

Essential Job Functions:

• Communicate directly with the Facilities Manager to coordinate maintenance and repair work at all campus locations.
• Perform basic repairs and preventative maintenance within the scope of training, qualifications, and authorization.
• Assist with routine maintenance activities, minor repairs, equipment installation, furniture assembly, and other facility-related projects.
• Maintain awareness of facility conditions and promptly escalate issues requiring specialized vendors, contractors, or additional resources.
• Ensure facility-related concerns are appropriately documented and tracked through resolution in maintenance management software.
• Prioritize facility requests based on urgency, patient care impact, employee safety, and operational disruption.
• Maintain communication with location leadership regarding scheduled maintenance, outstanding repairs, and anticipated disruption
• Assist with location openings, expansions, renovations, relocations, and other organizational projects as assigned.
• Coordinate scheduled preventative maintenance with vendors and contractors.
• Identify and promptly report potential safety hazards, building deficiencies, and facility conditions that may create risk.
• Assist with routine safety inspections and implementation of corrective actions.
• Monitor inventory levels and communicate replenishment needs to the Manager of Facilities. Assist with preparing locations for new equipment, operational changes, and organizational initiatives.
• Perform other facility-related duties and special projects as assigned by the Manager of Facilities
• Maintain consistent communication with the Manager of Facilities regarding daily activities, outstanding work orders, and emerging facility concerns.
• Demonstrate a customer-service-oriented approach when interacting with providers, employees, patients, vendors, and contractors
• Maintain a professional appearance and conduct while representing the organization at all practice locations
• Maintain awareness of opportunities to improve efficiency and reduce facility-related expenses
• Assists with planning and implementing Practice improvements and expansions as directed.
• Communicates to Senior Management any maintenance suggestions that may improve efficiency and/or reduce operating costs.
• Directs, maintains, and enforces the safety program for the maintenance department; reviews safety records to uphold standards of maximum safety for all maintenance work.
• Monitors the use and inventories of spare parts, maintenance supplies, and equipment and initiates reordering when necessary.
• Serves as an on-site point of contact for vendors and contractors when assigned
• Travels to all practice locations as needed

Duties and responsibilities may be added, deleted or changed at any time at the discretion of management, formally or informally, either verbally or in writing.

Competencies:

1. Exceptional human relations skills
2. Must work well with their hands
3. Have the skills necessary to fix most items that require maintenance within the clinic setting
4. Ability to manage multiple tasks simultaneously.
5. Excellent customer service and communication skills.
6. Well organized with attention to detail.
7. Must be able to communicate well, cooperate with others and capable of tolerating stress.
8. Must be able to manage time extremely well and prioritize tasks.
9. Must be able to work independently, effectively and efficiently, with a minimum of supervision

Minimum Background Requirements

1. Three years previous experience or training in this or similar position
2. Bilingual a plus

Physical Requirements: Physical Requirements: Must be in good physical and mental condition to withstand the stress and demands of an extremely active position with ever-changing priorities and multiple deadlines. Manual dexterity, good eye-hand coordination, adequate vision and hearing needed in daily work. Walking up to 80% of the time, standing up to 90% of the time, bending, pulling, and stretching up to 70% of the time. Must be able to lift up to 50 pounds without assistance.

Minimum Education Requirements

1. High school diploma or GED
2. Certificate from a Vocational School or Associate degree highly desirable
3. Any other certifications required by current law