Facilities Manager - Australia
Posted Updated
Description
Key Responsibilities:
Facility Management
- Manage repair, maintenance, and upkeep of building services and site infrastructure, including HVAC, electrical, plumbing, fire systems, security, waste management, and utilities.
- Oversee external service providers, maintenance contractors, and any internal site support resources to ensure work is delivered safely, efficiently, and to agreed service levels.
- Ensure timely completion of work orders and adherence to safety and quality standards.
- Act as the key point of contact between Intralox and the tenancy management, building services, maintenance access, and site-related facilities matters.
- Ensure facilities activities comply with applicable Australian, Victorian, and local council requirements, including relevant building, essential services, contractor management, licensing, and certification obligations.
- Use the Integrated Workplace Management System to plan, track, and communicate maintenance activities, work orders, contractor attendance, and service records.
Project & Contract Management
- Lead facility improvement, fit-out, refurbishment, and minor construction projects, including planning, budgeting, risk assessment, stakeholder coordination, and on-site supervision.
- Prepare scopes of work, evaluate supplier proposals, and manage service agreements for utilities, cleaning, waste, landscaping, security, trades, and other facilities services.
- Track project milestones and ensure timely delivery.
- Manage operating expenses, maintenance budgets, and capital planning for the Melbourne facility, with a focus on reliability, cost control, and long-term asset performance.
Safety & Compliance
- Ensure maintenance, contractor, and site activities are completed in accordance with Australian workplace health and safety requirements and Intralox EHS standards.
- Partner with EHS to maintain a safe, compliant, and audit-ready facility environment, including contractor inductions, risk assessments, permits, emergency preparedness, and incident follow-up.
- Coordinate response to site emergencies, building service interruptions, and urgent maintenance issues, including reasonable after-hours support when required.
Qualifications:
- 8+ years’ experience in facilities management, building services, property operations, or maintenance management, within manufacturing, industrial, warehousing, or commercial settings.
- Strong communication, problem-solving, shows initiatives and good organizational skills.
- Ability to manage multiple priorities in a fast-paced environment.
- Strong understanding of contractor management, preventative maintenance, essential services, workplace health and safety, and facilities compliance requirements in Australia.
- Ability to provide reasonable after-hours support for urgent facility, safety, or business-critical issues.
- Proficient in Microsoft Office Suite; experience with MS Project, AutoCAD, or similar project/facilities tools is beneficial.
- Experience with IWMS, CMMS, or facilities work order systems.
Why Join Us?
- Be part of a respected global business with a strong culture of continuous improvement, teamwork, and customer value.
- Develop your career in an organization that encourages learning, ownership, and being the best you can be.
- Benefit from Australia-based employee support programs, including private health insurance subsidy support, salary continuance insurance, life and AD&D cover, business travel medical insurance, and a 24/7 Employee Assistance Program for eligible employees.