Facilities Project and Energy Manager

BARRINGTON COMMUNITY UNIT SCHOOL DISTRICT 220
BARRINGTON, ILLINOIS 60010
JOB DESCRIPTION

TITLE: FACILITIES PROJECT & ENERGY MANAGER

QUALIFICATIONS & REQUIREMENTS:

• Bachelor's degree preferred; equivalent education and experience may be considered.
• Experience coordinating facilities, construction, infrastructure, energy, or capital improvement projects.
• Experience with budgets, financial reconciliation, project accounting, purchasing, utility administration, or capital project administration.
• Proficiency in spreadsheets, data analysis, dashboards, reports, and presentations.
• Knowledge of construction contracts, purchase orders, pay applications, change orders, contingencies, bids, and specifications preferred.
• Experience reviewing utility use, costs, or solar production data preferred.
• Strong organizational, analytical, project-management, communication, and problem-solving skills.
• Ability to manage multiple priorities, coordinate stakeholders, document decisions, and consistently follow through.
• Proficiency in Google Workspace and Microsoft Office; experience with project-management and school district financial systems preferred.
• School district, public-sector, institutional, or multi-building facilities experience preferred.
• Ability to follow District policies, maintain confidentiality, and work effectively with diverse groups.
• Valid Illinois Driver's License.

POSITION OVERVIEW:

The Facilities Project & Energy Manager coordinates the District's capital improvement, facilities, utility, energy, and solar programs. The position manages project schedules, budgets, financial tracking, stakeholder communication, procurement, documentation, and closeout.The position also manages utility information, monitors energy use and solar performance, prepares forecasts and reports, and identifies opportunities to improve efficiency and control costs.

REPORTS TO: Executive Director of Facilities

ESSENTIAL DUTIES & RESPONSIBILITIES:

1. Coordinate assigned capital improvement, infrastructure, maintenance, energy, solar, and facilities projects from planning through closeout.
2. Maintain project schedules, budgets, meeting records, action items, decisions, and status reports.
3. Coordinate with District staff, administrators, architects, engineers, construction managers, contractors, utilities, vendors, and consultants.
4. Monitor project progress and identify scheduling, procurement, financial, and operational concerns requiring follow-up.
5. Maintain and reconcile project budgets, commitments, expenditures, change orders, contingencies, forecasts, and remaining balances.
6. Review invoices, pay applications, purchase orders, proposed changes, and change orders for accuracy, documentation, and contract compliance.
7. Prepare budget-to-actual, projected-final-cost, dashboard, and presentation materials for District leadership and the Board of Education.
8. Manage utility accounts, budgets, contracts, invoices, consumption records, and forecasts.
9. Investigate unusual utility use, billing discrepancies, cost changes, and other account concerns.
10. Analyze energy and utility data to identify trends, establish benchmarks, and recommend opportunities to improve efficiency.
11. Support energy audits, rebates, incentives, grant applications, regulatory reporting, and sustainability initiatives.
12. Monitor District solar production and performance and coordinate maintenance, warranty work, reporting, and contractor communication.
13. Support solar, renewable-energy, battery-storage, and related energy projects.
14. Track furniture, fixtures, equipment, deliveries, installations, warranties, training, and related documentation.
15. Maintain organized electronic records for projects, contracts, bids, purchases, utilities, warranties, and closeout.
16. Coordinate project activities and communicate disruptions or impacts to affected District stakeholders.
17. Conduct site visits to monitor progress, verify deliveries and installations, document conditions, and confirm completion.
18. Support bids, requests for proposals, contracts, renewals, compliance records, facilities inventories, and long-term capital planning.
19. Prepare clear reports and presentations for technical and nontechnical audiences.
20. Perform other related duties as assigned.

PHYSICAL & WORK ENVIRONMENT REQUIREMENTS:

• Ability to work in a fast-paced environment with frequent interruptions and multiple deadlines.
• Ability to work on a computer for a significant portion of the workday.
• Ability to inspect facilities, equipment, and project sites indoors and outdoors in varying weather conditions.
• Ability to frequently stand, walk, sit, climb stairs, speak, hear, and use hands and fingers.
• Ability to frequently lift or move up to 10 pounds and occasionally more than 25 pounds.
• Ability to travel between District facilities and attend meetings and site inspections.
• Occasional work outside normal business hours may be required for project activities, utility shutdowns, deadlines, or emergencies.
• Public contact requires appropriate business-like apparel.

TERMS OF EMPLOYMENT: (Completed by Office of Human Resources)