Facilities Specialist, Salem

About Oregon Humane

Founded in 1868, Oregon Humane is the Northwest's oldest and largest animal welfare organization with one of the highest adoption rates in the nation. We are working toward our vision of a world where all animals are treated with compassion, kindness and respect. With campuses in Portland and Salem, Oregon Humane is an Oregon-based nonprofit that relies on donor support for its adoption, education, medical and humane law enforcement programs. Visit to learn more about how we’re creating an ecosystem where all of us – animals and humans – feel safe, valued and part of something bigger.

The Team

The Facilities team plays a crucial role in supporting all aspects of Oregon Humane. Through cross departmental communications and interactions, we ensure a safe and healthy environment for staff, volunteers, donors, the general public, and any and all vendors who find themselves on our ever-expanding campus.

The Position

The Facilities Maintenance Specialist is a hands-on, service-oriented role responsible for maintaining and improving Oregon Humane’s facilities and grounds through routine maintenance, minor repairs, landscaping, inspections, and coordination with external vendors. This position serves as a responsive point of contact for building-related needs, assesses and triages requests, communicates status and risks proactively, and works with the Facilities Manager and organizational leaders to identify practical solutions. The role requires sound technical judgment, strong customer service and relationship-building skills, and the ability to balance direct hands-on work with vendor coordination and follow-through. This position does not supervise employees.

Eligible Benefits

We are committed to creating a better future for pets, and we work hard to achieve our goals while offering a rewarding workplace including competitive benefit packages to our employees.

Full-time

• Medical/Dental/Vision

• Paid Time Off + Sick Time + Holidays

• 401(k) with employer match

• Professional Development Opportunities

• One free Oregon Humane adoption / year

• Perks & Discounts

Essential Responsibilities

PERSONAL LEADERSHIP

• Consistently strives to exceed expectations; demonstrates flexibility, resilience, and the ability to maintain positive relationships and composure, even under difficult circumstances.

• Maintains high ethical standards, including exhibiting behaviors and actions that embrace and align to our organization and customer service values, while treating all people with respect and dignity.

• Demonstrates an awareness of your individual personal strengths and development needs, modeling non-defensive behavior and openness to feedback; builds a culture of feedback and learning.

LEARNING

• Contributes to regular dialogue and accountability with the leadership team and across the organization to review progress and course correct if necessary.

• Utilizes data and insights to identify, understand and articulate the key inputs and metrics that tell the story of the organization/team strategy and its progress.

• Builds appropriate feedback loops to measure if we are meeting key milestones and if the impact planned is being felt across the organization.

INFLUENCE & REPRESENTATION

• Communicate effectively to executive and other stakeholder groups to ensure they are informed and able to actively engage.

• Liaise with and maintain productive relationships with all stakeholders, including other departments, and donors; build mutually rewarding professional relationships inside Oregon Humane at all levels.

• Leverage our best practices externally and grow Oregon Humane’ reputation as a leader in the animal welfare space.

PRIMARY RESPONSIBILITIES

• Perform hands-on maintenance, troubleshooting, and minor repairs across buildings, fixtures, furnishings, equipment, and grounds

• Complete routine building repairs and upkeep, including basic carpentry, patching and painting, hardware and fixture replacement, door and lock adjustments, minor plumbing repairs, and other general handyman tasks.

• Perform routine landscaping and grounds maintenance, including seasonal cleanup, weeding, pruning, irrigation checks, debris removal, and identifying hazards or conditions requiring specialized service.

• Conduct regular campus and building walk-throughs to proactively identify maintenance needs, damage, safety concerns, accessibility issues, weather-related risks, and opportunities for preventive maintenance.

• Receive and assess facilities requests; triage based on urgency, safety, operational impact, animal and public welfare, and available resources. Take immediate appropriate action and escalate urgent, complex, or high-risk issues.

• Coordinate and track repairs and service requests from initial report through completion, confirming the requester is informed and that work has been completed to an acceptable standard.

• Engage vendors and contractors for work outside the position’s scope or expertise; obtain or coordinate estimates as directed, schedule services, communicate site requirements, facilitate access, monitor work, confirm completion, and maintain related records.

• Develop and maintain professional working relationships with service providers and vendors, helping ensure work is timely, cost-conscious, safe, and aligned with Oregon Humane’s needs.

• Proactively communicate building issues and anticipated impacts to the Facilities Manager, leadership, and affected teams, presenting relevant facts, potential solutions, estimated urgency, and recommended next steps.

• Coordinate with staff across Oregon Humane to understand operational needs, schedule work with minimal disruption, provide status updates, and set realistic expectations about timing and outcomes.

• Assist with preventive maintenance schedules for buildings, grounds, tools, and equipment; identify when specialized inspections, licensed trades, or additional resources are required.

• Maintain organized documentation, including maintenance logs, inspection checklists, vendor contact information, service records, receipts, work orders, and outstanding action items.

• Monitor supplies and materials needed for routine maintenance; communicate inventory needs and follow established purchasing and approval processes.

• Use hand tools, power tools, ladders, grounds equipment, and other assigned equipment safely and according to manufacturer instructions; maintain tools and report damaged or unsafe equipment.

• Follow Oregon Humane safety procedures, applicable OSHA requirements, building codes, and relevant protocols. Outsource work that requires a license, certification, or authorization the employee does not hold.

• Respond to urgent maintenance requests and participate in after-hours, weekend, or on-call coverage as assigned.

• Travel between Oregon Humane campuses as needed and perform other related duties as assigned.

ACCOUNTABILITY

Supervisory Responsibility: None

Reports Directly To: Facilities Operations Manager, Salem Campus

Often Engages Directly With: All Teams within Oregon Humane