Field Office Coordinator

Office & Safety Coordinator

CAM Industrial Solutions is one of the largest and fastest-growing, privately held industrial services companies operating in Canada and the United States. We are searching for a safety conscious individual to join our team of people who want to be the best at what they do, who think just “good” is never good enough, who take pride in their work and want to work with others who feel the same way.
Visit us at https://www.camindustrialsolutions.com/.
We are seeking a team player willing to work in a collaborative environment and enthusiastic about continuous improvement.
Position Summary
The Office & Safety Coordinator provides administrative, payroll, workforce, and safety support to ensure efficient office operations and compliance with company, client, and regulatory requirements. This role is responsible for employee onboarding, timekeeping and payroll administration, reporting, recordkeeping, invoicing, and office coordination, while also supporting health, safety, and environmental (HSE) programs through training administration, compliance tracking, safety reporting, field compliance audits and workforce safety initiatives. The position serves as a key resource for employees, management, and clients by maintaining accurate records, promoting a safe work environment, and supporting overall operational success.

Office Responsibilities

Maintain office operations, procedures, and administrative services.

Manage and distribute correspondence and communications.
Prepare reports, analyze information, identify trends, and keep management informed.
Process client and CAM invoices.
Coordinate employee onboarding, hiring paperwork, and system data entry.
Maintain fleet records.
Order, maintain, and distribute office supplies.
Process layoffs and distribute final paychecks.
Maintain timekeeping systems; reconcile time records, time sheets, and workforce data.
Enter and reconcile payroll and time data in Dayforce; process weekly approvals and distribute payroll documentation.
Maintain and distribute workforce, call-out, and timesheet reports to field leadership.
Prepare and maintain daily, weekly, and monthly reports for company and client requirements.
Enter craft hours and job numbers into the client's SAP system.
Maintain I-9 documentation and employment eligibility records.
Track attendance, call-offs, vacations, straight time (ST), overtime (OT), and double time (DT) for reporting purposes.
Assist with payroll administration, data entry, and filing.
Support department and company objectives through additional administrative duties as assigned.

Safety Responsibilities

Implement and support health, safety, and environmental (HSE) policies, procedures, and compliance programs.
Develop incident reports and maintain safety documentation.
Conduct inspections and assist with audits to ensure compliance with company, client, and regulatory requirements.
Serve as a liaison with clients, subcontractors, regulatory agencies, and service personnel regarding HSE standards and requirements.
Stay informed of regulatory changes, auditing standards, and compliance requirements.
Maintain safety, training, orientation, and certification records for employees.
Coordinate new-hire and renewal orientations, testing, sign-in documentation, and required training programs.
Verify training requirements, I-9 documentation, and drug-test compliance prior to hire.
Coordinate random drug testing programs and track annual union drug testing requirements.
Monitor driver's license expirations and communicate renewal reminders.
Order, distribute, and maintain PPE and FRC inventory.
Track and maintain records of safety activities, JHAs, shift starts, safety observations, and related metrics.
Enter and manage HSE data and statistics within company databases and reporting systems.
Promote employee participation in safety recognition and HSE excellence programs.
Prepare and distribute weekly safety communications and reports to leadership and clients.
Assist in developing systems and processes for capturing, analyzing, and reporting HSE performance data.
Perform field safety compliance audits.

Qualifications

Minimum 2 years industrial construction/maintenance industry experience

Industrial construction/maintenance industry experience preferred

Excellent communication, interpersonal, organization and problem-solving skills

Must be familiar with OSHA 1910 and 1926 regulations
OSHA 10 or OSHA 30 certification is preferred, or ability to obtain

Knowledge of Dayforce, SAP, and D365 preferred

Proficient in Microsoft Word, Excel and PowerPoint

Physical Requirements:

Selected candidates must be able to complete the following physical functions including but not limited to climbing, balancing, stooping, kneeling, crouching, crawling, reaching, standing, walking, pushing, pulling, lifting, grasping, feeling, and other repetitive motions with or without a reasonable accommodation.

Equal Employment Opportunity

CAM Industrial Solutions is an equal opportunity employer, and we thrive on our differences for the benefit of our employees, our customers, and our community. It is our policy to provide equal opportunities in all decisions related to hiring, training, and promoting regardless of race, religion, color, gender, disability, national origin, ancestry, age, military status, sexual orientation, marital status or any legally protected characteristic or class.