Finan-Analyst-290450

Daily:

1. Review transaction of their property to ascertain that they are correct and posted properly to general ledger.
2. Review cash balance to determine that property has enough funds to pay their liabilities and bank accounts would not be overdrawn. If necessary, prepare transfers to cover accounts.
3. Approve payments based on cash flow and determine if they are correctly coded to general ledger account.
4. Answer or find answer for financial questions from property manager or board members
5. Review and approve check requests
6. Check requests for capital improvement projects should be reviewed to make sure not a duplicate payment and that the attached engineer report indicates proper year-to-date payments and application number

Monthly:

1. Prepare management report. Upon completion of monthly management report, review pertinent information with property account executive as to cash flow, variances, old receivables and old payables. The detailed budget comparison, monthly operating statement and cash flow must be reviewed. This enables the analysts to uncover errors and omissions, such as insurance policies which have lapsed for which renewal invoices have not been paid. Actions should be taken to address these types of findings with the intent of solving them as soon as possible. Also, management reports should be reviewed for wrong bank accounts, line items missing, mapped to wrong line, erroneous accounts being listed, etc.
2. Review the monthly bank reconciliations and attempt to make needed adjustments on a

timely basis: some items will require research and communication with other departments, such as A/R and time sensitive (all new FAs are now preparing the bank recs for the operating accounts)

1. Periodically run a comparison report to determine maintenance, common charge and rent is being charged correctly.
2. Periodically check electric meter charges, cable charges etc. to make sure they are

properly billed and units correctly charged.

1. Should be aware of any problems in payables or receivables. You should communicate with these departments and let property execs know if something isn’t right.
2. Check and review assessments, abatements and maintenance increases to determine they are being billed correctly
3. Code and prepare cover sheets for submission to A/R dept. to accompany checks from non-tenant sources to be deposited (ie.workers comp safety dividends)
4. When investments mature, contact owner (board treasurer or owners financial rep) or property manager to determine how they would like to reinvest the funds
5. Be available for special projects and requests, such as the preparation of 5-year projections, capital improvement schedules, and analyses of various balance sheet and income & expense accounts
6. Determine amounts to sweep to monthly self-escrow accounts for real estate taxes. On quarterly or semiannual basis, arrange to have cash available in the operating accounts sufficient to cover the real estate tax payments
7. Approve annual insurance invoices and check for reasonability by comparing to prior year. Also, make sure there are sufficient funds in the operating accounts to cover the invoices.
8. Complete the bank recs for the operating cash accounts

Annually:

1. Prepare budgets on timely schedule. If there is a problem, please advise supervisor so it can be discussed with proper parties. Check assumptions to determine if they are correct or should be changed.

1. Prepare for accountant’s annual visit by making sure that all schedules and reconciliations agree to general ledger balances and their questions are answered on a timely basis
2. When draft audit reports are received, review them to make sure the numbers and notes appear reasonable. Contact the auditors with questions and comments.
3. Attend board meetings when necessary