Finance Secretary

TITLE: Finance Department Financial Secretary

QUALIFICATIONS:

1. High school diploma or G.E.D. certificate
2. Ability to read and follow written directions
3. Three years of increasingly responsible office or secretarial experience involving public contact and record-keeping experience
4. Ability to type at a skill level of 50 words per minute
5. Specialized skills in bookkeeping, basic mathematics, filing, telephone, and computer operation
6. Demonstrated competency for assigned responsibilities and the ability to work under pressure
7. Ability to communicate effectively both orally and in writing
8. Demonstrated ability or potential to relate to and work effectively with staff, and community

REPORTS TO: Director of Finance

JOB GOAL: To provide an efficient and accurate accounting system for all receipts and expenditures

PERFORMANCE RESPONSIBILITIES:

1. Be familiar with and follow written statutes, policies, procedures and directions related to job responsibilities
2. Prepare monthly bank reconciliation's
3. Perform responsibilities such as typing, filing, copying and other duties as assigned
4. Key entry of payroll data into the computer
5. Key entry of purchase orders into the computer
6. Key entry of vendor invoices into the computer
7. Reconcile payroll deductions to vendor billing and prepare monthly reports
8. Prepare monthly telephone bill to schools
9. Prepare grant expenditure reports
10. Print out monthly computer expenditure reports and distribute
11. Match up authorizations for employment physical and first aid training with invoices
12. Prepare daily bank deposits and take to bank
13. Print payroll and accounts payable checks
14. Maintain accounts receivable sub ledger
15. Prepare monthly county retirement report and reconcile to payroll deductions
16. Separate and stuff checks
17. Look up pay history for retirements
18. Perform other duties consistent with the position assigned as may be requested by the supervisor

TERMS OF EMPLOYMENT:

• Hourly (Grade 8)
• 7.5 per day
• 37.5 per wk.
• 246 days
• 12 months
• Board approved 2-13-97, Revised 9-11-08