Financial Coordinator, Administrative Support Group

Summary: This position is a member of the Finance Awards team, within the Administrative Support Group, College of Arts and Science. Financial Coordinators are responsible for accounting and financial reporting duties within a portfolio of departments. This position interacts with a diverse group of stakeholders and requires excellent interpersonal skills, attention to detail, a high level of efficiency, and professionalism. The incumbent must exercise discretionary decision-making. Duties and Responsibilities Financial Processing Oversight: Execute day-to-day financial transactions, including processing invoices, purchase requisitions, and journal vouchers. Expertly navigate finance systems such as FAST, UnivRS, About Us, and Banner Finance to draw data for analysis. Develop financial reports, budget summaries, and expenditure tracking for assigned department portfolio. Oversee fund reconciliation, year-end financial reporting, and occasionally, audits. Support the preparation of service agreements, funding contracts, and payroll corrections related to bargaining units (except for faculty). Manages cash deposits and reconciliations, ensuring segregation of duties and policy adherence. Steward, through Procurement, purchasing processes, vendor contracts, and service agreements, ensuring cost efficiency and regulatory compliance. Independently prioritizes tasks and responsibilities to meet deadlines. Relationship Management: Provide guidance and training to faculty and staff on financial policies and best practices. Effectively represents the College of Arts Science and its departments in all contacts, ensuring the right tone and interest are projected, dealing with issues and concerns, solving or appropriately referring problems related to financial administration as they arise, and maintaining appropriate confidentiality of information and materials. Financial Policy Compliance Development: Ensure compliance with institutional and external funding agencies procurement, including reviewing and approving PCard, travel, and expense claims in partnership with Department Heads. Active participation in the college finance policy review committee, which enhances financial transparency and accountability across the college. Establish and maintain effective departmental internal controls to ensure accuracy, compliance, and risk mitigation. Provide financial analysis and insights to departments to support decision-making and resource allocation. Support the Assistant Manager, Finance, in department-wide strategic planning and process improvements for increased efficiency and modernization. Gains a thorough understanding of and stays current on the policies and procedures of USask, Tri-Agencies, and other relevant external funding agencies. Qualifications: Successful completion of a recognized post-secondary business program diploma with an emphasis on financial accounting processes and practices from a recognized institution. Two-three years of experience in an institutional finance or accounting role. The University of Saskatchewan recognizes alternate career paths; therefore, a combination of education and experience may be considered. Inquiries regarding this position can be directed to Samantha Smith at [email protected] .