Fiscal Operations Coordinator

JOB DESCRIPTION: Fiscal Operations Coordinator (Civil Service title: Principal Account Clerk)

REPORTS TO: Assistant Superintendent for Business

STATEMENT: The Fiscal Operations Coordinator performs high-level account keeping work involving responsibility for planning, coordinating, and independently executing complex financial, procurement, and payroll processes. This position provides essential operational support, oversight, and cross-functional flexibility within the Business Office under general supervision, while frequently exercising independent judgment.

JOB DESCRIPTION

1. Coordinates vendor bidding processes, reviews requisitions, and manages complex financial purchasing procedures beyond basic clerical purchasing routines.
2. Performs the most complex phases of municipal and governmental accounting and cost distribution according to prescribed codes.
3. Coordinates and executes the compilation, processing, and verification of complex payroll data; serves as primary cross-trained support for critical Business Office functions.
4. Reconciles, audits, and absorbs seasonal operational workflows, including school tax collection
5. Directs and conducts audits of varied accounts, claims, invoices, and purchase orders prior to disbursement or warrant approval.
6. Assists in the compilation, preparation, and analysis of complex financial, statistical, and budget status reports, including grant tracking
7. Reviews, systemizes, and assists in maintaining financial controls and account-keeping methods to ensure compliance with District policies and NYS regulations.
8. Identifies and resolves ledger discrepancies independently.
9. Assists in the preparation of data for annual operating budget development, independent audits, and periodic financial reports.
10. Provides technical guidance, workflow coordination, and procedural instruction to business office staff; serves as a functional resource for complex accounting and payroll operations.
11. Prepares administrative correspondence and financial summaries in connection with District fiscal matters.
12. Assumes such other responsibilities as deemed necessary by the Assistant Superintendent for Business, Superintendent of Schools, and the Board of Education.

MINIMUM QUALIFICATIONS (Civil Service Open-Competitive)

Must possess the required experience in any Ontario County Department; EITHER:

1. Possession of a Bachelor's degree, or higher, in Accounting, Finance, Business Administration or closely related; OR
2. Possession of an Associate's Degree that includes 18 credit hours in accounting AND two (2) years of full-time, or part-time equivalent, paid experience in accounting or auditing experience involving the use of double entry books; OR
3. An equivalent combination of training and experience as defined by the limits of (1) and (2) above.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES & CHARACTERISTICS

• Current methods used in maintaining and checking municipal/governmental financial records; standard office terminology, procedures, and technology; business English.
• Thorough knowledge of general and governmental fund accounting principles, school district business operations, tax collection procedures, and payroll structures.
• Ability to provide functional workflow guidance and technical guidance to office personnel; exercise independent judgment in solving complex account-keeping problems; carry out complex written and oral directions; perform arithmetic computations rapidly and accurately; communicate effectively both orally and in writing.
• High degree of accuracy, initiative, resourcefulness, tact, courtesy, integrity, and sound professional judgment.

STARTING SALARY: $60,000 Negotiable based on experience and qualifications