Head of Resources Management Unit (P) Multiple Duty Stations - Call for Applications

Introduction

Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants.

IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.

IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration

Internal and external candidates will be considered for this vacancy.

For the purposes of this vacancy, internal candidates are defined as staff members holding a regular, fixed-term or short-term graded or ungraded contract, including Junior Professional Officers (JPOs), UN Volunteers with at least twelve (12) months of continuous service in IOM, staff on Special Leave Without Pay (SLWOP), and staff members on secondment/loan released by the Organization, unless otherwise specified in their contract. Staff members holding a regular, fixed-term or short-term graded contract will not retain their contract type if appointed to an ungraded position.

Context

Under the direct supervision of the Chief of Mission (CoM), and secondary reporting line of the Deputy Regional Director (Management) in the Regional Office, in close coordination with the relevant HQ Department and the Global Shared Services Centre (GSSC), the Head of Resources Management Unit supports the effective management of the Country Office's resources management functions.

The Head of Resources Management Unit provides technical and operational advice to the CoM on financial management, budget oversight, compliance and resources management matters. They contribute to effective financial planning, internal controls, operational risk management and performance monitoring, supporting the efficient and accountable use of organizational resources, effective programme implementation, and compliance with IOM policies, donor requirements and organizational standards.

The Head of Resources Management coordinates and oversees finance, budget, human resources, supply chain, ICT and administrative functions, ensuring efficient service delivery, strengthening accountability and supporting sustainable programme implementation.

Resource Management Advisory Support

1. Provide advice to the CoM and management on resource management matters, including resource planning, financial sustainability and the operational implications of management decisions.

2. Contribute to the development of resource management strategies, aligning resource planning and allocation with programme priorities and operational requirements.

3. Provide financial and resource management analysis to support the CoM, programme managers, and project staff in assessing resource mobilization plans, funding pipelines, financial risks, cost-recovery implications and the sustainability of the Country Office portfolio.

4. Provide feedback and recommendations to senior management, RO and relevant HQ departments on the effectiveness and applicability of resource management policies, practices and systems, identifying opportunities for improvement.

Financial Management and Budget Oversight

1. Manage and oversee the financial administration of the Country Office, including budgeting, financial planning, cash management, financial reporting and monitoring of project expenditures in accordance with IOM regulations and donor requirements.

2. Monitor financial performance through budget analysis, expenditure reviews and forecasting, identifying financial risks and recommending corrective actions to support informed management decisions.

3. Support the CoM and programme managers in the preparation, review and monitoring of project budgets, ensuring adequate cost recovery, compliance with institutional policies and financial sustainability.

4. Review financial reports, budget utilization and project financial status, analyzing variances and supporting timely corrective measures to prevent project deficits.

5. Coordinate and as required, prepare financial reports for Headquarters, donors and other stakeholders, ensuring accuracy, quality and timely submission.

6. Monitor treasury activities, including cash flow forecasting, funding availability and liquidity requirements, ensuring efficient management of financial resources.

Risk Management, Internal Controls, and Compliance

1. Maintain effective internal control systems to safeguard organizational assets, strengthen accountability and promote compliance with applicable IOM regulations, donor agreements and internal policies as well as an up-to-date Delegation of Authority.

2. Support the identification, assessment and monitoring of financial, operational and compliance risks and contribute to the development and regular review of the Country Office risk register, as well as to efforts to ensure that the Business Continuity Plan is kept up to date.

3. Support the Chief of Mission with the coordination of the Compliance and Controls Self-Assessment process.

4. Coordinate audit preparedness activities and monitor the implementation of internal and external audit recommendations, promoting continuous improvement across resource management functions.

5. Implement and monitor fraud prevention measures and promote awareness of ethical conduct, compliance and internal control requirements.

Human Resources Management

1. Coordinate and oversee the administration of core human resources processes in accordance with IOM policies, providing guidance to managers and HR staff on recruitment, contract administration, workforce planning, performance management, staff development and other personnel matters.

2. Ensure quality assurance and compliance of human resources processes, including compliance with performance management processes and mandatory trainings, while supporting managers on the interpretation and application of HR policies and procedures.

3. Monitor personnel costs and payroll allocations to ensure appropriate charging of staff costs in accordance with project budgets and IOM projectization principles.

4. Monitor staff welfare; contribute to the availability of appropriate support mechanisms are ensure that staff concerns are addressed in accordance with IOM policies and procedures.

Supply Chain, Administration and ICT Oversight

1. Oversee the administration of supply chain and administrative support functions, ensuring compliance with organizational policies, transparency and value for money.

2. Coordinate with LEG, GPSU and relevant HQ departments on contractual matters, procurement actions and agreements requiring technical review and approval.

3. Provide functional oversight of ICT administration within the Country Office, promoting compliance with corporate ICT standards, information security requirements and business continuity measures in coordination with the relevant ICT support units.

4. Monitor ICT assets, system access, software licensing and technology requirements, supporting the effective utilization of corporate systems and applications and identifying opportunities to improve resource management processes through digital solutions.

5. Contribute to business continuity and emergency preparedness by ensuring that resources management requirements are reflected in relevant plans.

Resource Optimization and Operational Management

1. Support the implementation of resource optimization initiatives by promoting efficient resource allocation, cost-effective operations and results-based financial management.

2. Monitor financial and operational performance indicators and provide financial analysis to support programme implementation, operational planning and management decision-making.

3. Facilitate collaboration between programme and resource management functions to ensure that resource planning and operational support effectively enable programme delivery.

Team Management and Capacity Development

1. Supervise, guide and develop resources management staff, promoting technical excellence, accountability, continuous learning and high standards of client service.

2. Strengthen staff technical capacity through training, coaching, knowledge sharing and guidance on financial management, internal controls, administrative procedures and compliance with organizational policies.

3. Promote effective teamwork, knowledge sharing and collaboration within the resources management team and with programme colleagues to support efficient service delivery.

Partnerships and Representation

1. Participate in meetings with donors, government counterparts, UN agencies and other stakeholders on financial, operational and administrative matters, as delegated by the CoM.

2. Represent the Country Office in relevant inter-agency operational, finance and administrative working groups, contributing to common business operations and organizational initiatives.

3. Act as Officer-in-Charge of the Country Office, as delegated.

4. Perform such other duties as may be assigned.

Education

• Master's degree in Finance, Accounting, Business Administration, Management or a related field from an accredited academic institution with five years of relevant professional experience; or,

• University degree in the above fields with seven years of relevant professional experience.

• A professional certification in accounting, finance or management (such as CPA, CA, ACCA, CIMA or equivalent) is an advantage.

• Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experience in financial management, accounting, budgeting and financial reporting;
• Experience in human resources management and administrative operations;
• Experience in procurement, supply chain and asset management;
• Experience using Oracle Enterprise Resource Planning (ERP) systems;
• Experience in internal controls, compliance monitoring and risk management;
• Experience supervising staff and coordinating finance and administrative support functions in a multicultural environment;
• Experience in supporting audit processes and implementing audit recommendations is an advantage; and,
• Experience in emergency or humanitarian operations is an advantage.

Skills

• Strong analytical and financial management skills.
• Ability to provide operational and technical advice to management.
• Sound knowledge of internal control principles, risk management and compliance frameworks.
• Ability to interpret and apply organizational regulations, policies and procedures.
• Strong organizational, planning and problem-solving skills.
• Excellent interpersonal, communication and coordination skills.
• Ability to supervise staff and work collaboratively across operational and programme functions.
• Knowledge of International Public Sector Accounting Standards (IPSAS) is an advantage.
• Knowledge of Oracle ERP or equivalent enterprise systems is highly desirable.
• Ability to work closely with government and international officials.
• Demonstrated ability to act independently and exercise sound judgment.
• Ability to work under pressure.
• Demonstrated ability to prepare clear and concise reports and provide strategic advice to senior management.

Languages

For this position, fluency in English is required (oral and written).

A working knowledge of another official UN language (Arabic, Chinese, French, Russian and Spanish), or a language that may be widely spoken in the country context, is desirable and may be specified as mandatory in some vacancy notices, if required.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators Level 2

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Notes

Internationally recruited professional staff are required to be mobile. Please refer to this link for guidance on IOM Job Category. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to all clearances, including medical and security as well as accreditation, any residency or visa requirements. Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, harassment, sexual harassment, abuse of authority and any forms of discrimination. IOM is committed to promote the protection and safeguarding of all children.

IOM conducts reference checks and background verification, including through system wide databases such as ClearCheck, to help ensure that candidates have no record of misconduct, including on sexual harassment, sexual exploitation and abuse, or fraud. Candidates are expected to uphold these standards and principles at all times.

IOM does not charge any fees at any stage of the recruitment process—whether for application, interview, processing, training, or otherwise—and does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM WAVE system (for internal candidates link here). The online tool also allows candidates to track the status of their application. Only shortlisted candidates will be contacted. For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies