HR Administrative Assistant (English/Dutch)
Description
D-ploy is an IT and Engineering Solutions company operating across the EMEA region, including Switzerland, Germany, Czech Republic, Austria, the UK, and the USA.
We are committed to delivering innovative, people-driven services to our clients through trusted partnerships and operational excellence.
We are looking for a Junior HR Administrative Assistant to join our internal HR team. This is an excellent opportunity for someone who already has some experience in administrative support within HR or similar areas and is looking to grow in a fast-paced, international environment.
In this role, you will support daily HR operations, with a focus on documentation, employee lifecycle coordination, and system updates. You’ll also assist with onboarding and offboarding processes and help ensure compliance and data accuracy across our platforms. The position is hands-on, detail-oriented, and ideal for someone who enjoys structured tasks and collaborating with different stakeholders.
Key Responsibilities
- Provide administrative support to the HR team across various processes and regions.
- Prepare and manage HR documentation, including contracts and amendments.
- Coordinate onboarding and offboarding processes to ensure a smooth and professional experience.
- Maintain accurate and up-to-date employee records in internal HR systems.
- Handle data entry and system updates, ensuring accuracy and compliance.
- Assist with compliance-related documentation, such as visa or employment checks.
- Serve as a point of contact for HR-related administrative queries and liaise with internal departments as needed.
- Support the tracking of HR metrics and assist with internal audits or reviews.
- Contribute to HR process improvement initiatives and help streamline workflows where possible.
Requirements
- 1–2 years of experience in administrative support, ideally in Human Resources or a related field.
- Familiarity with HR processes (onboarding, offboarding, employee documentation) is a strong advantage.
- High attention to detail and organizational skills.
- Comfortable working with confidential information.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams); experience with HRIS tools is a plus.
- Positive, proactive mindset and willingness to learn.
- Strong communication skills and a team-oriented attitude.
- Fluent in English and Dutch (spoken and written).
- Valid criminal record extract (not older than 3 months) required.
Benefits
- Flexible working conditions
- Fishing for Friends program – our referral program
- Further development and professional advancement
- Friendly and international working environment
Is IT in your DNA?
Skills
As published by workable · 2 questions
Basics
First name, Last name, Email, Address, Phone, Resume, Summary, Experience, Education, Cover letter, Date of Birth (DD/MM/YYYY), Nationality, Citizenship, Language skills & ability level, Do you have a residence permit (in the country you are applying to), Are you eligible to work in the country of application (valid until), Do you have a valid freelance registration/business license?, Your current or last job role, Your current or last employer, Reason for leaving, Please indicate contact details of at least two valid available persons for reference (manager, supervisor or customer)* *** Please be aware that we WILL proactively contact these references as the process develops. If this is a problem, or a concern please make this clear to us***, Expected hourly rate or salary (please specify the currency), Notice period, Desired future roles, Willingness to travel (yes/no/to what extent)
Pick from a list (2)
- My application is voluntary. I consent I have provided the information of this application to be used for processing for potential employment. The authorization given by completing this form entitles D-ploy Group and it`s entities within and outside of the EU / EEA, to store and process my data, limited to Business Use and under observation of any local legislative regulation on Data Privacy. *
- I understand that part of the evaluation process is a background check which may contain, but is not limited to references, screening or criminal record. *