HR and Payroll Assistant-40038

Position Summary:

This position provides HR records and payroll support for the organization, including uploading and maintaining employee records into the Human Resources Information System (HRIS); running background checks; entering time clock edits; answering routine HR records and payroll questions; responding to document requests; and processing summer programs payroll.

Essential Functions:

• Receives, processes, and uploads employee records into HRIS, and ensures electronic employee files are complete, accurate and up to date.
• Processes and reviews background checks and ensures information is uploaded to employee files.
• Enters time clock edits/corrections as requested. Assists with timecard corrections and maintains documentation according to established procedures.
• Assists in monitoring and responding to payroll and HR records communications, including emails, phone calls, and messages in a timely manner. Provides routine information and escalates issues as need.
• Fulfills payroll and HR document requests. Locates required information from correct source and provides accurate information according to established timeframes.
• Provides full-cycle Summer Programs payroll, including time and batch entries, payroll calculations, and monitoring payroll for accuracy.
• Reviews and processes direct deposit rejections and off-cycle checks as needed.
• Responds and provides organizational audit support as needed.

Position Competencies:

• Effective customer service skills to interact with employees and external contacts in a positive manner.
• Excellent attention to detail for working with HR, time, and payroll records.
• Able to prioritize and multi-task in order to complete tasks that have competing deadlines.
• Knowledge of basic payroll and payroll calculations including taxes and deductions.
• Knowledge of Microsoft Office suite, Adobe, and HRIS to manage and processes documents.

Easterseals Midwest Core Competencies:

• Adaptability & Initiative: Adapts to changes in the work environment and prioritizes activities to manage work responsibilities.
• Communications: Communicates and exchanges accurate information through a variety of methods.
• Dependability: Executes job duties within specified timeframes in order to meet agency objectives.
• Job Knowledge & Quality: Maintains knowledge related to job responsibilities and ensures that output meets or exceeds established standards.
• Judgment & Problem Solving: Exhibits sound decision making-skills and includes other staff in decision making when appropriate.
• Teamwork & Professionalism: Establishes and maintains effective relationships and works cooperatively in group situations.

Qualifications:

• Must have high school diploma or equivalent.
• At least one year experience working with Microsoft Office suite.
• At least one year HR, Time & Attendance, or Payroll experience, preferred.

Additional Requirements:

• Must have current driver’s license and proof of insurance.
• Must complete and maintain all required trainings/certifications.
• Must maintain confidential information in accordance with HIPAA regulations.