HR & Office Manager

NIOX is a medical device company focused on point of care asthma diagnosis and management. Our market-leading NIOX® products are used in clinical settings by physicians around the world to improve asthma diagnosis and management and by leading research organisations conducting clinical studies on behalf of pharmaceutical companies. At present, NIOX provides products and services in around 50 countries. For more information please visit .

In order to support these activities we are currently seeking a HR & Office Manager to support our team in Sweden.

Key Responsibilities of Role:

Reporting to the Global Director of Human Resources, the HR & Office Manager provides HR and administrative support to the NIOX facility in Uppsala. Ensuring that NIOX follows Swedish employment law and regulations and that NIOX personnel and work environment polices are implemented, executed and measured compliantly.

The HR & Office Manager facilitates and supports all HR and office administrative activities, provides HR advice to employees and line managers and is the first point of contact for the Union clubs.

The HR & Office Manager is responsible for ensuring the efficient provision of all HR and Administration activities at the Uppsala location adhering to the company's business plan and budget at all times.

Specific / Other responsibilities will include:

Human Resources Management

• Develop, implement and maintain HR policies, procedures and guidelines in line with applicable employment legislation, collective agreements and company requirements.
• Provide expert HR advice and guidance to Line Managers and employees on employment law, employee relations and people-related matters.
• Support the hiring manager with recruitment and selection processes, ensuring effective and consistent hiring practices.
• Act as a point of contact for employee relations matters, including consultation, discussions and negotiations with trade unions and employee representatives.
• Support employee relations, rehabilitation, organisational change, workplace matters and the overall work environment.
• Advise and support Line Managers on employment, labour relations, performance and other people-related matters.
• Ensure ongoing compliance with applicable employment legislation, regulations, collective agreements and company policies.
• Develop and implement HR policies, processes and practices in response to legislative changes and evolving business requirements.
• Coordinate and oversee systematic work environment activities, including workplace inspections, risk assessments and appropriate follow-up actions.
• Oversee payroll administration, ensuring accurate and timely processing in line with applicable requirements and company policies.
• Maintain oversight of HR systems and ensure employee records and HR data are accurate, complete and up to date.
• Coordinate and facilitate relevant HR training and development for Line Managers and employees.
• Ensure all HR related invoices are reviewed and tracked in accordance with the HR budget, prior to approval for processing
• Support with regulatory, payroll and Human Resources audit processes, ensuring compliance with relevant Quality Assurance and Finance regulations and processes.

Office Management

• Act as a welcoming and professional host for visitors, coordinating practical arrangements, logistics and accommodation as required.
• Oversee general office administration, ensuring these matters are handled efficiently and appropriately.
• Manage relationships with office facilities providers, suppliers and other external vendors, ensuring services are delivered effectively.
• Oversee the office environment, ensuring a safe, professional and well-maintained workplace for employees and visitors.
• Provide support to the Safety Representative for the Uppsala office, supporting a strong focus on employee wellbeing, health and safety.
• Chair the Staff Committee and actively contribute to identifying and implementing improvements to the working environment.
• Coordinate the day-to-day running of the office, including fire protection, alarm systems, facilities management and liaison with the landlord.
• Manage the operation of the office switchboard telephone line, including answering all incoming phone calls.
• Plan and coordinate employee social activities and events, including summer celebrations, Friday fika and birthday celebrations, helping to foster a positive and engaging workplace culture.

Specific authorities within the position

• High level of professionalism and confidentiality

Qualifications and/or experience required to perform the role:

• Minimum of five years of experience working in HR
• Demonstrated ability to work both independently and collaboratively and accomplish project goals.
• Strong communication skills in Swedish and English.
• The flexibility to adapt to changing circumstances and manage activities to meet the needs of the business while maintaining a focus on HR/ Administration.

Office Location

This position is based in our office in Sweden, situated in Fyrislund in the southern parts of Uppsala, which is easily accessible via all modes of transport. There are several restaurants and a shopping center in the area which are within walking distance.

Uppsala is our global Supply Chain hub including Production planning, Procurement, Sales Order Handling, Warehouse and Shipping. We also have a team supporting customers with technical topics, training, etc.

Other support functions such as Human Resources, Finance and Quality Assurance are also located in the office in Uppsala.

The Uppsala team interact with customers, partners and colleagues worldwide daily.

Culture

NIOX is proud to be an inclusive employer that supports all colleagues to realise and achieve their full potential. We are a diverse organization that champions a healthy work life balance.

As a truly global organization, international collaboration between colleagues in different countries is encouraged and supported.

We live and breathe our PRIDE values and ensure that we are all working towards a common goal and this is to improve the quality of life of millions of people suffering from asthma.

We value the contribution that each of our colleagues provide and recognize the difference they make to the lives of asthma sufferers every day by supporting us in working towards our goal.

Application process

Thank you for considering a career at NIOX. If you would like to apply for the position, please apply online, ensuring you include the following information:

· Full name, location, email address and phone number

· Curriculum Vitae

· Cover letter

· Current salary

· Required salary

· Date available to start/notice period

After you have submitted this information, an email will be sent to you inviting you for a first interview. Due to the quantity of applications we receive, if you do not receive an email from us within 10 working days, please assume that you have been unsuccessful on this occasion.

Important notice to Employment businesses/ Agencies

NIOX does not accept referrals from employment businesses and/or employment agencies in respect of the vacancies posted on this site. All employment businesses/agencies are required to contact NIOX’s human resources department to obtain prior written authorisation before referring any candidates to NIOX. The obtaining of prior written authorisation is a condition precedent to any agreement (verbal or written) between the employment business/ agency and NIOX. In the absence of such written authorisation being obtained any actions undertaken by the employment business/agency shall be deemed to have been performed without the consent or contractual agreement of NIOX. NIOX shall therefore not be liable for any fees arising from such actions or any fees arising from any referrals by employment businesses/agencies in respect of the vacancies posted on this site.