HR, Safety & Administrative Manager

About the Role

Support our trucking and logistics operation by leading day-to-day HR activities and coordinating workplace safety, transportation compliance, and administrative support. This hands-on role works closely with employees and managers to resolve concerns, maintain accurate records, and keep required training and compliance activities on track.

Key Responsibilities

• Manage day-to-day HR administrative functions, including Paycom, timekeeping, attendance, employee records, onboarding, notices, and employment documentation.
• Support employees and managers regarding company policies, procedures, and HR-related matters while maintaining strict confidentiality.
• Coordinate employee communications, meetings, company events, lunches, recognition activities, and related programs.

Safety & Risk Management

• Coordinate Plant 11 safety programs, safety meetings, inspections, drills, emergency preparedness, and required safety communications.
• Maintain safety books, permits, contingency plans, SDS documentation, and other required records.
• Coordinate required Hazard Communication, Emergency Action Plan, Lockout/Tagout, forklift, and other safety training and certifications.
• Coordinate OSHA mock inspections, fire inspections, corrective actions, and follow-up activities in conjunction with company management.
• Identify and communicate significant safety or workplace concerns and assist management with corrective actions.

DOT, Transportation & Regulatory Compliance

• Provide companywide coordination of applicable DOT and FMCSA compliance requirements i
• Maintain Driver Qualification Files, DOT physicals, CDL records, driver certifications, drug and alcohol testing records, and required transportation documentation.
• Monitor regulatory deadlines and coordinate MCS-150, roadside inspection, and other required filings and documentation.
• Maintain organized, accurate, and audit-ready transportation and compliance records.

Administrative & Financial Support

• Coordinate designated administrative functions, records, reports, invoices, expenses, corporate credit card documentation, supplies, and internal communications.
• Coordinate information and documentation with Accounting, Payroll, Operations, Trucking, C&M Safety, and other internal departments.
• Maintain compliance calendars and proactively identify missing, expired, or incomplete documentation.
• Escalate significant HR, safety, regulatory, or compliance risks to company leadership and coordinate appropriate follow-up.